May 8, 2002

 

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by Chairman, Roy Burr on May 8, 2002 at 5:15 p.m. Present were Roy Burr, Lillie Brown, Phyllis Dixon, Shawna Michels, Greta Chapman, Karling Abernathy, Terri Davis, Bill Paez, Amylee Blanks, and Kim Giles-Smith. Absent: Ron Kroeger and Frank Etter.

 

Open Forum: Administration introduced staff members. Burr welcomed all present. Paez and Chapman gave a presentation on the RCPL Staff Intranet. Paez showed the board members how to gain access and maneuver through the Intranet site. Davis showed board members the new online meeting room calendar. The calendar can be accessed and meeting requests submitted by staff and the public through the www.rapidcitylibrary.org web site.

 

Minutes: Dixon moved, Michels seconded the approval of the minutes of the April 9, 2002 meeting. Motion carried.

 

Budget Reports: Brown moved, Dixon seconded the payment of monthly budgetary bills for March. Motion carried.

 

Announcements and Administrative Reports:

 

Chapman updated, answered questions and informed the Board on the following:

 

v     Statistics; fines cancellation week; court order seeking access to patron information.

 

Committee Reports: none

 

Library Building Expansion: Burr reported that construction continues and the building should be enclosed within two weeks.

 

Board Development:

 

The worksheet on Trustees and Municipal Officials was reviewed.

 

Brown asked about books being discarded. Chapman reviewed the board policy for removal of materials. Brown thought it would be beneficial to donate the discards to the mission or jail. In further discussion it was determined the current board policy is appropriate and does take into account the recycling of materials.

 

Burr stated the board would be willing to help with the move to the new building.

 

Brown suggested that City Council members be involved in the grand opening of the new library addition.

 

Brown moved, Dixon seconded to adjourn the meeting. The meeting was adjourned at 6:15 p.m.