March 20, 2002

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by Vice-Chair, Lillie Brown on March 20, 2002 at 5:15 p.m. Present were Lillie Brown, Phyllis Dixon, Frank Etter, Ron Kroeger, Shawna Michels, Greta Chapman, Karling Abernathy, Terri Davis, Lisha Sheldon, Sharon Skarset and Melanie Roziewski.

Absent: Roy Burr.

Tour: Board members took a “hard hat” tour of the new library building expansion.

Open Forum: Abernathy introduced Sheldon and Skarset. Brown welcomed staff.

Minutes: Dixon moved, Michels seconded the approval of the minutes of the February 13, 2002 meeting. Motion carried.

Budget Reports: Etter moved, Michels seconded the payment of monthly budgetary bills for February. Motion carried.

Dixon moved, Etter seconded the payment of Library Building Expansion costs. Motion carried.

Announcements and Administrative Reports:

Chapman updated, answered questions and informed the Board on the following:

v Statistics – Abernathy and Davis explained differences in various statistics due to the reporting format.

v Chapman reviewed the Collection Management and Technical Services Project Grids; the City Government Newsletter and the Request for Proposals for an Integrated Consortial Network Library Management System. She also pointed out the functions of the System that would be necessary for RCPL.

Committee Reports:

Library Building Expansion: Grand Opening: Chapman reported that staff is planning the grand opening of the building expansion to take place in mid-July. Library Board, Foundation and Friends group will also participate in the activities.

Finance Committee: Board members reviewed changes in the proposed 2003 budget. Dixon moved, Etter seconded to approve the final draft of the proposed 2003 budget. Motion carried.

Policy/Personnel Committee:

v National Library Week Promotion: Dixon moved, Michels seconded to approve the National Library Week Promotion: Return materials with a Fine Cancellation. Motion carried.

v Pilot Project: Michels moved, Dixon seconded to approve the Pilot Project: Circulation of selected reference materials. Motion carried.

v RCPL Action Plan: Dixon moved, Etter seconded to adopt the proposed RCPL Action Plan 2002 – 2005. Motion carried.

Board Development:

v National Library Week: Board members discussed events to be held for the Board and City Council during National Library Week. The Mayor will proclaim the week of April 14 -20, 2002 as National Library Week at the City Council meeting on April 15th.

v Trustees and Public Relations: Board members discussed their role in providing the best possible services to the community. (See packet.)

Other Business: Petition Gathering: The Board discussed having petitions available, for the public to sign, in the Library. The fact that individuals must collect signatures and have them notarized would not allow general availability.

Etter moved, Dixon seconded to adjourn the meeting. The meeting was adjourned at 6:30 p.m.