February 13, 2002

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by Chairman Roy Burr on February 13, 2002 at 5:15 p.m. Present were Lillie Brown, Roy Burr, Phyllis Dixon, Ron Kroeger, Shawna Michels, Greta Chapman, Karling Abernathy, Terri Davis, Jolene Smith, Jason Walker and Melanie Roziewski. Absent: Frank Etter.

Open Forum: Davis introduced Smith and Walker. Burr welcomed staff.

Minutes: Brown moved, Michels seconded the approval of the minutes of the January 9, 2002 meeting. Motion carried.

Budget Reports: Brown moved, Michels seconded the payment of monthly budgetary bills for January. Motion carried.

Michels moved, Brown seconded the payment of Library Building Expansion costs. Motion carried.

Announcements and Administrative Reports:

Chapman updated, answered questions and informed the Board on the following:

v Statistics – Chapman reviewed the statistics and the new format; annual comparison graphs; Abernathy explained how and when patrons are removed from the system.

v Chapman also reviewed the Gates Foundation Grant; Library and Society Course offered to staff through BHSU; SD Humanities Discussion and the West Hills Village Project.

Committee Reports:

Library Building Expansion: Burr reviewed the original and updated construction schedule. Board members will take a “hard hat” tour during the March meeting.

Board Committee Appointments: Burr appointed the following committees: Finance Committee: Brown (Chair), Etter; Personnel/Policy Committee: Michels (Chair), Dixon.

Dixon moved, Kroeger seconded to accept the Chairpersons and committees as appointed. Motion carried.

Finance Committee: Chapman reported that the Committee met with Administration to review the proposed 2003 budget. Board members were encouraged to review the recommendations and bring concerns or questions to the next Board meeting.

Policy/Personnel Committee:

v Collection Management Updates: Dixon moved, Brown seconded to approve the Collection Management Policy updates as presented. Motion carried.

v DVD Collection: Dixon moved, Brown seconded to approve the recommendations for implementation of the DVD collections. Motion carried.

v Union Contract: Dixon moved, Michels seconded to accept the Agreement between RCPL Board and Local 1031, Council 59, American Federation of State, County and Municipal Employees AFL-CIO for the period January 1,2002 through December 31, 2005. Motion carried.

v Position Description Questionnaires: Dixon moved, Brown seconded to approve the Position Classification Descriptions for Facility Maintenance/Operations Worker and Library Computer Operations Supervisor. Motion carried.

v Action Plan Survey: Board members signed up for times during the week of February 17th to help conduct a survey of patrons. The survey is to identify and aid in providing needed library services in the community.

v Trustees and Public Relations: Discussion postponed until March meeting.

Other Business: Board members agreed to move the March Meeting to Wednesday, March 20th and the April meeting to Tuesday, April 9th.

Brown moved, Dixon seconded to adjourn the meeting. The meeting was adjourned at 6:10 p.m.