Rapid City Public Library Board of Trustees
Board Meeting
Thursday, May 20 2010, 12:00 p.m.

 

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by Sandra McNeely on May 20 2010, at 12:00 p.m.

Present by roll call:  Sandra McNeely, James Olson, Monte Loos, Richard Haeder, Laura Patterson, Ron Kroeger, Robert Van Norman, and Greta Chapman

 

Additions or corrections to the agenda:  None.

 

Introduction of Staff

Public Comment

 

MINUTES

Motion by Olson, second by Patterson to approve minutes for the regular meeting of April 14 2010; no further discussion; motion carried unanimously.  Motion by Loos, second by Olson to approve minutes for the special meeting of April 29 2010; no further discussion; motion carried unanimously.

 

 

CONSENT CALENDAR ITEMS

Budget Narrative, City Budget and Bills, County Budget and Bills, Library Board Funds Budget and Bills:  Motion by Haeder, second by Olson to approve consent calendar items; no further discussion; motion carried unanimously.

 

ADMINISTRATIVE REPORTS

Director’s Report:  Written report provided.  Chapman provided information and handouts about the Summer Reading Program; Board members were invited to spend an hour at the kick-off day.  An update was provided on the use of credit cards for payment.  1st quarter use statistics overall and for the North library were presented; the increasing use of the North library overall was noted.  The 1st Quarter report submitted to the County was provided for information.

 

BUILDING COMMITTEE

A schedule of meetings with the East branch WDT library consultant was presented for information; ForeSite is the library consultant for the project.  Anticipated project completion is July 2012.

 

 

POLICY COMMITTEE

Motion by Haeder, second by Kroeger to approve the Library’s participation in the re-submittal of the Knight Foundation grant proposal by the Black Hills Area Community Foundation with revisions as presented; discussion followed; motion carried unanimously.

 

 

Motion by Haeder, second by Olson to approve changes to the donations and loan policy that includes acceptance of art on loan for a specified period of time; no further discussion; motion carried unanimously.

 

Discussion was held on the Deselection of Materials policy.  Motion by Olson, second by Loos to authorize deaccession of the Pinocchio statue to the family of the artist, contingent upon the opinion of the City Attorney that this is in compliance with policy and statute; no further discussion; motion carried unanimously. Staff and the City Attorney are directed to bring more information to the Policy Committee on the fiduciary impact of future art deselections and review of surplus property statutes. Motion by Haeder, second by Patterson to table further action; no further discussion; motion carried unanimously.

 

 

 

LIAISONS

City Council Liaison:  Kroger reported on city sales tax revenues.

County Liaison:  Report on review of program-specific collection review at WDT.

Foundation: Minutes of the March and May meetings were presented.  The Foundation’s next fundraising focus will be planned giving.

Friends: Minutes attached.

State Library Board:  Written report provided. The next Board meeting will be held in Spearfish on July 15.  Loos also showed examples of Braille transcriptions for maps, and described the process involved in creating them.

Other:  The bi-annual Council briefing will be delayed until July 19, after the seating of new Council members.

 

 

 

UPCOMING EVENTS

Summer Reading Kickoff                                          Saturday, June 5

Board Meeting                                                         Thursday, June 17

State Library Board Meeting (Spearfish)                   Thursday, July 15

Council Bi-annual briefing                                          Monday, July 19

 

 

Motion by Loos, second by Patterson to adjourn meeting at 1:07 p.m.; no further discussion; motion carried unanimously.