Date: January 22, 2010
To: RCPL Board of Trustees
From: Board Finance Committee
Re: 2010 County and Board Funds budgets
Date: January 22, 2010
To:
Board Finance Committee
From: G. Chapman, Director
Re:
2010 County and Board Funds
budgets
Recommendation: Approve revised 2010
County and Board Funds budgets, based on
actual 2009 carry over amounts. The
budgets as revised allow for the implementation of the new Integrated Library
System (ILS) and the RFID inventory control and efficiency technologies.
Additionally,
City Finance has approved paying expenditures directly out of each of the three
budgets (City, County, and Board Funds) without the need to supplement from one
budget to another; this will improve efficiency and overall budget tracking.
It
should be noted that the City budget does not reflect all ongoing operational costs;
some of those operational expenditures come from the Board Funds budget. For 2010, the operational costs within the
Board Funds budget account for one percent of the library’s city budget
expenditures.
County Budget: Two issues impacted a revision to the 2010
County budget:
1) Higher than
projected carry over from 2009, due to the final salary payment for that year
being paid entirely from the 2010 budget, rather than split between the two
years’ budgets
a. Library procedures
have been updated based on new procedural information received from Finance
2) An
interdepartmental charge for payment of IT wages was unaccounted for, resulting
in a $45,000 difference
a. This has been
addressed through definition of formulas and revised procedures for budget
planning
These
procedural changes are offset by having no wage increase until July 2010, per
city directive; cost savings from the phone system that was implemented in
2009; and cost savings from the new ILS.
Board Funds Budget: One issue
impacted a revision to the 2010 Board Funds budget:
1) The carry-over from
2009 into 2010 was 6% higher than projected, in part due to higher revenues in
the areas of copier fees, non-resident cards, and overdue fines
The
Board Funds budget includes one-time start-up costs for RFID, and a contingency
for the ILS implementation.
EQUAL
OPPORTUNITY EMPLOYER