Rapid City Public Library Board of Trustees
Board Meeting
Thursday, July 15, 2010, 12:00 p.m.

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by Sandra McNeely on July 15 2010, at 12:05 p.m.

Present by roll call: James Olson, Monte Loos, Laura Patterson, Ron Kroeger, Robert Van Norman

Absent: Sandra McNeely, Richard Haeder

Additions or corrections to the agenda: Eric Abrahamson’s presentation was moved to the public comment section. Motion by Patterson, second by Loos to approve agenda as amended; no further discussion; motion carried unanimously.

Introduction of Staff

Public Comment Presentation on the Knight grant by Eric Abrahamson.

MINUTES

Motion by Loos, second by Patterson to approve June 2010 minutes; no further discussion; motion carried unanimously.

CONSENT CALENDAR ITEMS

Budget Narrative, City Budget and Bills, County Budget and Bills, Library Board Funds Budget and Bills: Motion by Kroeger, second by Loos to approve consent calendar items; no further discussion; motion carried unanimously.

ADMINISTRATIVE REPORTS

Director’s Report: Written report provided. The migration to the new system and favorable response from patrons was discussed. A report on library use by county patrons was presented.

The timeline for the remaining system migration training was reviewed. A summary report from the Customer Relations Strategic Plan workgroup was presented.

BUILDING COMMITTEE

Loos presented updates on the WDT Campus master plan and library planning process.

FINANCE COMMITTEE

Slides from the Mayor’s 2011 budget presentation were provided. Motion by Patterson, second by Kroeger to approve the library’s 2011 city budget; discussion followed; motion carried unanimously.

POLICY COMMITTEE

A 2011–2013 update to the library’s Strategic Plan was presented. Motion by Patterson, second by Kroger to approve the update; discussion followed; motion carried unanimously. The Board Evaluation document was also reviewed, and includes areas for Board participation with the Strategic Plan process. An update to the Internet use policy was presented. Motion by Patterson, second by Loos to approve the policy updates; discussion followed; motion carried unanimously.

The library card registration policy was updated to clarify address verification requirements. Motion by Patterson, second by Kroeger to approve the policy update; no further discussion; motion carried unanimously.

LIAISONS

City Council Liaison: Kroeger was congratulated on his election to the Council presidency. Report on planned city budget meetings the first week of August.

County Liaison: Van Norman as continued assessing the legal collections at WDT; approximately 60% of the print collection has been removed, to allow for online access of resources.

Foundation: No report.

Friends: Minutes attached.

State Library Board: Report on July 14 meeting at the SDLN headquarters in Spearfish. Next meeting will be in October via teleconference.

Other: No additional information.

Motion by Patterson, second by Kroeger to adjourn meeting at 12:53 p.m.; no further discussion; motion carried unanimously.

UPCOMING EVENTS

Semi-Annual Council update Monday, July 19, 2010

Board Meeting Thursday, August 19, 2010