Rapid City Public Library Board of Trustees
Board Meeting
Wednesday, September 9, 2009, 12:00 p.m.
The regular
meeting of the Rapid City Public
Present by roll call:
Absent: Stephanie Big Crow
Introduction of Staff
Public Comment
Additions or corrections to the agenda: None.
MINUTES
Motion by Loos, second by McNeely to approve August 2009 minutes; no further discussion; motion carried unanimously.
Strategic plan digital archives grant proposal: Consultant Eric Abrahamson presented an overview of the Knowledge Network project, with a summary of the proposed grant. Motion by McCarthy-Anderson, second by Kroeger to approve the submission of the grant proposal; discussion followed regarding possible implementation of the project; motion carried unanimously. Additional information about the implementation of the proposed project will be presented at the October meeting.
Motion by McNeely, second by McCarthy-Anderson to go into executive session for the purposes allowed by SDCL 1-25-2(1), (3), & (4); adjourned from executive session at 1:11 p.m. No action was taken as a result of the executive session.
CONSENT CALENDAR ITEMS
Budget Narrative, City Budget and Bills, County Budget and Bills, Library Board Funds Budget and Bills: Motion by Loos, second by McNeely to remove Board funds budget from consent calendar; no further discussion; motion carried unanimously. Motion by McNeely, second by Kroeger to approve the remaining consent calendar items; no further discussion; motion carried unanimously.
ADMINISTRATIVE REPORTS
Director’s Report: Written report provided. The promotion
for Library Card Sign Up Month and the annual Book Festival were noted. The Foundation gave Board members a copy of
the book by the featured author for their annual dinner. Also noted was the
Friends of the Library Booksale reception on October
22.
BUILDING COMMITTEE
Motion by Loos, second by McNeely to reject all acoustic project bids; no further discussion; motion carried unanimously. Loos reported that because the bids exceeded the available project funding, the architect has outlined the project in up to seven phases that can be separately bid in the future. Motion by Loos, second by McNeely to consult with architect for installation of a ceiling in the upstairs meeting room; no further discussion; motion carried unanimously. The Board Funds Budget was moved here from the consent calendar for discussion as it relates to the acoustics project, but does not require action.
FINANCE COMMITTEE
The Council is continuing the budget review, but no additional information is available.
POLICY COMMITTEE
Motion by McNeely, second by McCarthy-Anderson to approve the recommended changes to the displays and programming policy; no further discussion; motion carried unanimously. Motion by McNeely, second by McCarthy-Anderson to approve the recommended changes to the donation policy. Discussion followed to confirm language of the policy. A substitute motion was made that art will be selected by library administration and approved by the board; no further discussion; motion carried unanimously.
A possible donation of art was reviewed. Motion by McCarthy-Anderson, second by Kroeger to accept the donation of art; discussion followed regarding insurance and the cost of maintaining the art. A substitute motion was made by Kroeger, seconded by Loos to delay decision until the next meeting, for staff to determine insurance coverage and maintenance costs, and also the implications of giving some of the art to the foundation for them to sell for the endowment; substitute motion carried unanimously.
The organizational chart for the library was presented as an information piece.
LIAISONS
City Council Liaison: An additional Council budget meeting is being scheduled.
County Liaison: VanNorman asked for suggestions for communications with the County Commission, particularly regarding budget issues.
Foundation: Foundation Board will meet on September 10; they are focusing on building the endowment. Minutes from May 28 and August 19 were provided
Friends: Minutes from July 9 were provided.
State Library Board member: Next State Board meeting will be in October 15; he will ask for the status of the MOA with the Board of Regents.
Foundation/Friends Liaison meeting: Minutes from August 20 were provided.
Other: No additional information.
Meeting adjourned at 1:48 p.m.
UPCOMING EVENTS
Board Meeting October 14, 2009
Festival of Books Deadwood, October 2-4
SDLA Annual Conference Aberdeen, October 6-9
Foundation Author Dinner November 7, 2009