Rapid City Public Library Board of Trustees
Board Meeting
Wednesday, May 13 2009, 12:00 p.m.

 

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by James Olson on May 12 2009, at 12:03 p.m.

Present by roll call:  James Olson, Sandra McNeely, Monte Loos, Maria McCarthy-Anderson, Robert Van Norman, and Greta Chapman

Absent: Stephanie Big Crow, Ron Kroeger

 

Introduction of Staff

Public Comment

 

Additions or corrections to the agenda:  None. Motion by Loos, second by McCarthy-Anderson to approve the agenda; no further discussion; motion carried unanimously.

           

MINUTES

Motion by McNeely, second by McCarthy-Anderson to approve April 2009 minutes; no further discussion; motion carried unanimously.

 

Motion by McCarthy-Anderson, second by McNeely to go into executive session for the purposes allowed by SDCL 1-25-2(1), (3), & (4); adjourned from executive session at 1:00 p.m. Motion by McCarthy-Anderson, second by McNeely to direct the City Attorney to proceed per his recommendation regarding the South Dakota Library Network contract; no further discussion; motion carried unanimously.

 

CONSENT CALENDAR ITEMS

Budget Narrative, City Budget and Bills, County Budget and Bills, Library Board Funds Budget and Bills:  Motion by McCarthy-Anderson, second by Loos to approve consent calendar items; no further discussion; motion carried unanimously.

 

ADMINISTRATIVE REPORTS

Director’s Report:  Written report provided, including an update on the 1st quarter statistics, a statistics overview for RCPL-North, and a final report for the space use project. 

 

BUILDING COMMITTEE

An acoustics project update was presented.  Motion by Loos, second by McCarthy-Anderson to add the ceiling as an alternate bid; no further discussion; motion carried unanimously.

 

FINANCE COMMITTEE

The Mayor has reviewed the library’s proposed 2010 budget.

 

POLICY COMMITTEE

Written reports provided for the Strategic plan and timeline updates, and the integrated library system.  Additional links have been included in the board evaluation document; the committee asked that the board members review the information. Board bylaw draft revisions were presented.  Motion by McNeely, second by McCarthy-Anderson to approve the revised bylaws as presented; discussion followed regarding clarification of the language; Substitute motion by McCarthy-Anderson, second by McNeely to postpone action to the next meeting, for the City Attorney to clarify language; no further discussion; motion carried unanimously.  The semi-annual update was presented to the City Council on May 4.

 

 

LIAISONS

City Council Liaison:  No report.

County Liaison:  Van Norman is drafting his update report to the County Commission.

Foundation: The Foundation Board will meet at the end of the month; CJ Box is confirmed as speaker for the fall fundraising dinner.

Friends: No report.

 

Other: The date of the June meeting will be reviewed; availability of a quorum for Thursday, June 11, will be determined by staff; if a quorum will not be available, the meeting will be held on Wednesday, June 10.

 

The meeting adjourned at 1:20 p.m.

 

UPCOMING EVENTS

Board Agenda                                                           June 1, 2009   

Summer Reading kickoff                                         June 6, 2009                           

Board Meeting                                                           June 10, 2009