Date: June 18, 2009

To: Board Building Committee

From: G. Chapman, Director

Re: Acoustics project update

Date: June 18, 2009

To: Greta Chapman, Director

From: Terri Davis, Assistant Director

Re: Acoustics project update

On June 10^th, the Library Board approved advertising for bids for the library’s acoustics remediation project. The plan was to advertise for bids through June and hold the bid opening at the July 8^th Library Board meeting.

Based on information from Lee Geiger and Larry Hanson, the proposed timeline will be modified for an August 12^th bid opening. The reason for this change is due to Larry’s recommendation that the bid packet includes the requirement that the contractors demonstrate previous experience with installation of acoustical materials. Larry stated that the project will require a specialized contractor who is experienced in acoustical work in order to properly install the materials. In addition, although the project will be advertised for open bidding, Larry would like to use the time to inform experienced companies about the project, and encourage them to submit a bid.

Lee confirmed that even with the postponement for bid opening, the projected completion date of October 31^st is still realistic. The process timeline as modified is outlined below:

Anticipated date:	Process steps:
April 17 - completed	Confirmation from Larry Hansen for spacing of the acoustical panels and the specifications for the material thickness
May - completed	Approval of the design plan by the Library Building Committee
June 10 - completed	Presentation of the design to the Library Board and authorization to advertise for bids
June July	Advertisement for bids
July 8 August 12	Opening of bids at Library Board meeting and awarding of contract
August 13-18	Review bids, award contract
September 1	Begin project
October 31	Completion

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