605-394-4171 Ÿ www.rapidcitylibrary.org
Date: January 19, 2009
To: RCPL Board Policy Committee
From: G. Chapman, Director
Re: Purging
expired patron records
Date: January 16, 2009
To: Administration Group
From: Jason Walker, Supervisor
Re: Purging Expired Patrons
Recommendation:
· Recommend that RCPL remove patron records expired a minimum of three years from the patron database.
· Patrons expired Dec 31, 2005 or earlier: 5,211
o In 2008 patron accounts purged totaled 7,053
· Estimated value of fines and lost materials: $104,220
o For comparison, value of 2008 patron removal was $163,528
Policy
Support
The Board revised the Fines Forgiving policy
on
Fines on overdue materials may be forgiven when:
An inactive patron record has expired for three years or more and that patron record has fines or outstanding materials charged to it. Fines and charged materials will be removed and the patron record will be removed from the system. A report of patron records purged will be approved annually by the Board.
The information presented here is in accordance with this policy. Upon approval the expired patron records will be purged from the system.
The estimated value is based on a formula and does not reflect actual amounts.
EQUAL
OPPORTUNITY EMPLOYER