Date: January 19, 2009

To: Finance Committee

From: Greta Chapman, Director

Re: 2009 Revised County and Board Fund budgets

Date: January 19, 2009

To: Terri Davis, Assistant Director

From: Kimberly Hodgson, Administrative Assistant

Re: 2009 Revised County and Board Fund budgets

Recommendation: Board approval of the revised 2009 Board Funds and County Budgets.

Background: The amount funded by the County in 2009 is determined through the contract and remaining balance from the past budget year; for the Board Funds budget, the revenue projections are based on calculations from past revenues.

County Budget: The County Budget was revised to include the carry-over amount of $18,534. This amount was not expended in 2008 due to staff vacancies. The salary and benefits amounts have been adjusted to include the approved 20-hour Custodial Maintenance Worker II, which was a new county position for 2009. Also, the benefit amount was adjusted per a city directive for those line items. Additions to the budget include processing fees for materials and $8,500 for replacement of one microfilm reader.

Board Funds budget: The Board Funds budget has been adjusted to reflect the actual revenue carry over amount from 2008. The revenue amounts have also been updated for Copier and Printer Fees, Friends of the Library and Meeting Room Rentals. These updates are based on actual revenue amounts from 2008.

Some expense line items have been adjusted as well. Programming costs have been eliminated from the Board Funds budget as these costs are funded entirely by the city and county funding. These costs have been shifted to the Travel & Training line item. Buildings & Structures has gone down by $25,000 due to the corner office demo being complete at the end of last year. The General Materials line item has been increased by $20,200 to supplement the City budget for 2009. Furniture and Minor Equipment has increased by $8,900 to include VOIP, which will be supplemented to city budget. Funds in this line item also include costs associated with furniture replacement which is in line with the space use project.

EQUAL OPPORTUNITY EMPLOYER