logo%20blk%20and%20white%20copy

610 Quincy St. Rapid City, SD 57701

605-394-6139

www.rapidcitylibrary.org
 
 

 

 

 

 

 

 


Date:    May 7, 2008

To:       RCPL Board of Trustees

From:   Greta Chapman

Re:       April 2008 Budget Narrative

 

Date:    May 7, 2008

To:       Greta Chapman

From:   Kimberly Hodgson, Administrative Assistant

Re:       April 2008 Budget Narrative

 

The Library estimates spending approximately 8.3% of its budget on a monthly basis and at the end of April should have 66.8% remaining in each budget. There is currently 68.02% remaining of the City budget, 72.34% remaining of the County budget and 68.74% remaining in the Board Funds budget for 2008.

 

The following is a list of line items of interest for each budget:

 

I.                   City Budget

·                    4290 – Miscellaneous – 59.21% remaining

o   The expenditures out of this line item include Dues, Other Miscellaneous Expenses, Computers and Software, and Office Equipment.  We have spent $205 out of $1,000 for dues for the year, which are planned expenditures and are on track for the year.  Other Miscellaneous Expenses are overspent by approximately $2,000 due to increased expenditures for expanded youth programming.  Computers and Software are also overspent by approximately $7,900 partially due to the purchase of CybraryN Software for RCPL North which allows for public log-ins for computer use, and also due to the purchase of planned computers and software earlier in the year than expected.  These purchases will also decrease within the next couple of months and the percentage spent will be on track within that same time frame. Office Equipment expenses are on track for the year.

·                    4300 – Capital Outlay – 50.93% remaining

o   Expenses out of this line item that are over expended for the year include line item 4320 Buildings and Structures.  Buildings and Structures are over expended due to an accounting error.  $8,000 was budgeted for the new facility vehicle for 2008 out of line item 4350 Furniture and Minor Equipment, however, per City Finance and Chart of Accounts all vehicle purchases are to come out of 4360 Auto and Equipment.  Finance will make a correction to move the purchase from 4320 Buildings and Structures to 4360 Auto and Equipment. There was no money budgeted in this line item, however will be offset by the $8,000 budgeted in 4350 Furniture and Minor Equipment. 

 

II.                County Budget

  • 4240 – Rentals – 59.94% remaining
    • The expenditures out of this line item include Lease/Purchases and Other Rentals.  We have spent $931 out of $1,875 for Lease/Purchases for the year, which are planned expenditures.  These expenses are greater at the beginning of the year, and will correct during the course of the rest of the year.  Other Rentals expenses are on track for the year.
  • 4260 – Supplies & Materials – 59.34% remaining
    • This line item is over-expended for the year for line item 4264 Janitor and Chemical Supplies; more expenses for this line item have been allocated to the county budget than the city budget.  This will be more evenly distributed between the city and county budgets in the future. 

 

III.             Board Funds Budget

At this time there are no line items for review.

 

IV.             Previously Discussed City Budget Items

·         4210 – Insurance – 49.12% remaining

o    These are fixed costs and we are on track for the year.

·         4220 – Professional Services – 82% remaining

o    The expenditures in this line item are high due to the first quarterly payment made to the South Dakota Library Network.  We are on track for expenditures in this line item for the year.

·         4230 – Publishing – 33% remaining

o    Due to vacancies related to the county contract, two employees transferred to city openings during negotiations, advertising for those vacancies have used funds from this line item.

·         4240 –  Rentals – 84% remaining

o    Maintenance and service contracts approved shall renew at the beginning of each calendar year thus increasing the expenditures in this line item at this time. 

·         4250 – Repair & Maintenance – 51% remaining

o    Johnson Repair maintenance contract has been signed as we have a January to December agreement.  Also, the 3M Self Check Machine contract came out of this line item as a clerical error.  The funds will be supplemented back into the appropriate line item by city finance.

  • 4270 – Travel & Training – 69.81% remaining
    • The costs for this line item are high due to conference travel and training for the staff and Board. However, because expenses for this line item have been budgeted for the entire year, expenditures are on track.

 

 

fheo50    EQUAL OPPORTUNITY EMPLOYER