To:                   RCPL Trustees

From:               Greta Chapman, RCPL Director

RE:                  RCPL 2009 – 2011 Draft Budget Narrative

 

Date:               March 4, 2008

 

The 2009 – 2011 budget is built upon the Library Strategic Plan to address increased use of library services; continuing to strengthen our community by building a strong and literate work force; and extending access to cutting edge technology.

 

The Goals that address the public’s use of library services are:

·         Maintain the Library as a Community Gathering Place for all ages

·         Continue to develop intuitive, mobile, and user-friendly library services for all ages

·         Increase public awareness of existing and evolving services

Operational costs are based upon a 3% guideline. Costs outside of the 3% guideline our identified below:   

 

2009 Capital

 

 

 

 

 

One Time expenditures outside of ongoing operational costs at 3%

 

 

1.      Total Cost: $108,310  Automated checkout and inventory control – one time expenditure (requested in 2007).  Strategic plan: To set goals and benchmarks for improving self service technology and advancing RCPL into the next stage of material flow management.  For the public, this will allow improved access to collections using better inventory and catalog tools, and enhanced self-service, including self-check out and self-checking.

 

The library is currently 1.0 FTE understaffed according to national standards for libraries serving populations of similar size.  The implementation of this automated system will allow the library to maintain the growth of library use with current staffing levels. 

 

  • Upgrade of existing self check machines:  $20,500
  • Upgrade of staff workstations: $46,800
  • Conversion Station rental: $3,850
  • Inventory and shelf reader: $12,160
  • Barcode tags: $25,000

 

 

2.      Total Cost: $57,253   Completion of main floor public space reconfiguration at downtown library.  Strategic plan: Maintain the library as a community gathering place for all ages.  The overall project budget is $334,600, of which $277,347 was raised through private funding and from fines and fees.  Originally requested in 2008 at an amount of $75,126.

 

·         Painting main floor public area: $10,000

·         Public local history digitization center: $31,000

·         Contingency: $16,253

 

3.      Total Cost: $31,982  1 FTE Facilities Maintenance Operations Worker (salary + benefits) (Requested in 2006) Existing staffing is under based on industry standards and impacting negatively facilities maintenance. 

 

  • One full-time employee for every 14,000 square feet of the library building (cleaning aspects only, maintenance not included). The downtown library is 50,000 square feet.
  • Continued increased use of downtown library – 12% entry count, 238% programming attendance, 32% borrowers

 

Comparisons: FTE status for other facilities (cleaning support only)

 

City Hall

60,000 sq ft

 4 FTEs

City Airport

90,000 sq ft

6 FTEs

Library

50,000 sq ft

 2.5 FTEs

 

 

 

 

2010     Capital

 

 

I.                   Vehicle for Travel related to training and statewide library development.  Total Cost: $17,000

 

 Reduce the per diem expenses due to personal vehicle use. Limited availability for use of city vehicles from other departments. Statewide library development includes participation in the South Dakota Library Network, South Dakota State Library, South Dakota Library Association, Black Hills Librarians Network

2011

  • No additional costs projected

 

 

 

    EQUAL OPPORTUNITY EMPLOYER