Rapid City Public Library Board of Trustees
Board Meeting
Wednesday, May 14, 5:15 p.m.

 

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by James Olson on May 14 at 5:18 p.m.

Present by roll call:  James Olson, Sandra McNeely, Maria McCarthy-Anderson, Stephanie Big Crow, Ron Kroeger, and Greta Chapman

Absent: Monte Loos

Audience:  Kevin Lewis, Assistant City Attorney; Pauline Sumption, Assistant Finance Officer; Ed Hughes, Jason Walker, and Terri Davis, staff

 

Introduction of Staff

Public Comment

 

 

MINUTES

Motion by Kroeger, second by Big Crow to approve April 2008 minutes; no further discussion; motion carried unanimously.

 

Walker and Hughes presented a demonstration of the library’s social networking resources.

 

CONSENT CALENDAR ITEMS

Budget Narrative, City Budget and Bills, County Budget and Bills, Library Board Funds Budget and Bills:  Motion by McCarthy-Anderson, second by McNeely to approve consent calendar items; no further discussion; motion carried unanimously.

 

Assistant Finance Officer Sumption provided information on the IFAS system; an IFAS consultant is on site with the city this week to provide additional training and updates to report formats.

 

ADMINISTRATIVE REPORTS

Director’s Report:  Written report provided.  Motion by McCarthy-Anderson, second by McNeely to approve signing of a General Beadle grant as a partner; motion carried unanimously.  Olson and Chapman met with the Mayor and City Finance to review the library’s 2009 proposed budget. Statistics for the 1st quarter of 2008 and for the 2007 total year were presented.  An update to the Strategic Plan implementation was presented. 

 

BUILDING COMMITTEE

City Attorney Lewis recommended approval of the contract contingent on the changes recommended by legal; motion by McCarthy-Anderson, second by Kroeger to approve with the contingencies as noted; motion carried unanimously.

 

POLICY COMMITTEE

Information on state statutes and municipal codes was presented for the purpose of assisting in the process of the next Board self-assessment.  The Board is scheduled to give a bi-annual update to Council on June 16th, to present the updated Strategic Plan; this will be posted as a special meeting, as there will be a quorum of Board members present.  A revised form for the director’s evaluation was presented; motion by McCarthy-Anderson, second by Kroeger to approve the evaluation form with the changes recommended by the committee, and with the deletion of item #10 and edit to #3 to delete “union negotiations”; motion carried unanimously.

 

LIAISONS

City Council Liaison:  Updates on budget process and parking.

 

County Liaison:  No report.

 

Foundation: Written minutes.

 

Friends: Written minutes.

 

Other:  No additional information.

 

Summer reading program kickoff

 

 

Motion by McNeely, second by McCarthy-Anderson to adjourn meeting at 6:50 p.m.; no further discussion; motion carried unanimously. 

 

 

UPCOMING EVENTS

Summer Reading Kick Off                                      June 4

Board Meeting                                                           June 11