Date: February 6, 2008
To: RCPL Board of Trustees
From: Greta Chapman, Director
Re: January 2008 Budget Narrative
Date: February 6, 2008
To: Greta Chapman, Director
From: Kimberly Hodgson, Administrative Assistant
Re: January 2008 Budget Narrative
The Library estimates spending approximately 8.3% of its budget on a monthly basis. To date there is 90% remaining of the City budget, 95% remaining of the County budget and 95% remaining in the Library Board Funds budget.
The following is a list of line items of interest for each budget:
City Budget
·
4210 Insurance
49.12% remaining
o These
are fixed costs and we are on track for the year.
·
4220 Professional
Services 82% remaining
o The expenditures in this line item are high due to the first quarterly payment made to the South Dakota Library Network. We are on track for expenditures in this line item for the year.
·
4230 Publishing
33% remaining
o Due
to vacancies related to the county contract, two employees transferred to city
openings during negotiations, advertising for those vacancies have used funds
from this line item.
· 4240 Rentals 84% remaining
o Maintenance and service contracts approved shall renew at the beginning of each calendar year thus increasing the expenditures in this line item at this time.
·
4250 Repair
& Maintenance 51% remaining
o Johnson Repair maintenance contract has been signed as we have a January to December agreement. Also, the 3M Self Check Machine contract came out of this line item as a clerical error. The funds will be supplemented back into the appropriate
line item by city finance.
Due to the timeline of negotiations for the county contract; the 2008 budget was approved by the Board at the January 2008. The actual budget numbers will not be loaded in the citys accounting system until the first supplemental appropriation of the year. Until then, a spreadsheet format will be available for board review.
We are on track for County budget expenditures to date. At this time there are no line items for review.
Board Funds Budget
To date expenses have been minimal out of the Board Funds Budget. At this time there are no line items for review.
EQUAL
OPPORTUNITY EMPLOYER