610 Quincy St. Ÿ Rapid City, SD 57701

605-394-4171 Ÿ www.rapidcitylibrary.org

DIRECTOR’S REPORT: FEBRUARY 2008

BOARD OF TRUSTEES

ADMINISTRATION

Community, Governmental and Interlibrary Relations: G. Chapman attended meetings in Pierre Jan. 15, 16 and 17 for SDLA Legislative Day, a Board meeting and the State Library Board meeting, continued attendance at the city information technology transitional meetings on Friday mornings, attended Strategic Plan Update meetings and attended SD Municipal League Day in Pierre, Feb. 5 and 6.

Building & Grounds:: Work is scheduled for April or the beginning of May to replace broken or cracked sidewalk panels on Quincy St, with complete replacement of sidewalk on 6^th Street. Completion deadline is May 28^th. This project is funded by Miscellaneous Improvements funding by the City.

Public Information and Programming:

· As part of the space use plan, new directional signs were created for the downtown library. The signs were created as temporary signs, and will be reviewed and evaluated prior to replacing them with permanent signs. The permanent signs are planned to be in place for the April Chamber Mixer

· Signs were designed and installed for RCPL North at General Beadle

o Additional exterior signs will be placed at North upon approval by RCAS buildings and grounds

· Informational brochures and fliers were created for RCPL North

PUBLIC SERVICES

For youth events, the Discovery Days programs hosted over 100 people attending two different events, one presented by the Humane Society of the Black Hills and the other by Wildlife Experiences. Weekly story times 130 parents and children to the library. The Discovery Days program and Family Story Time will be held at RCPL North for the first time in February.

Our monthly Lunch and Learn brought in 50 people who learned about the history of quilting and sewing. This event was presented by the Black Hills Quilters Guild.

Tours: Two tours were provided to St. Paul’s Lutheran Church kindergartners and first graders totaling. Our Lady of Lourdes School in Porcupine had a tour for 41 fifth and sixth graders who learned about the resources at the library. Community Transitions, a program to help people who have suffered brain injuries, toured the library and also learned about library resources and services.

Outreach: A presentation was given to a PEO organization at the library. They held one of their regular meetings at the library and learned about the library’s services and collections.

CIRCULATION-TECHNICAL SERVICES

· Staff received training on how to use the new Homebound database; this will facilitate and improve the tracking of Homebound deliveries to patrons.

· As an efficiency measure, we are purchasing cataloging records with materials as they are ordered; staff has begun to receive training on how to process these items.

· Installed and implemented new procedures for new cash registers. These registers eliminate the need for staff to keep duplicate cash tracking database and make using the registers at the downtown and north locations identical.

Information Resource Development:

· Successfully transferred over 3,000 materials to RCPL-North from the RCPL-Downtown collections, in addition to adding 1,050 new materials ordered specifically for North

· Ask-A-Librarian statistics continue to increase since the service was introduced nearly three years ago. This is due in part to promotion of the service at school outreach events such as tours and class visits

NETWORK SERVICES

· Set up CybraryN for patron logon to the public computers at RCPL North.

· Set up a VPN connection so that staff at RCPL North can connect to files on the fileserver at the downtown library.

· Set up the copier printer for patron printing up at RCPL North

· Researched Sharepoint services for the library and city. Sharepoint Services is an online meeting/workspace for an organization that will allow for efficient sharing and updating of documents.