605-394-4171 www.rapidcitylibrary.org
Date: March 26, 2008
To: Mayor Alan Hanks
From:
Re: 2009 proposed library budget
Per discussion at the March 12 budget review meeting, the following details are provided for the librarys 2009 proposed budget:
FTE
· 1 FTE for Downtown Library $31,982 for salary and benefits (Requested in 2006)
Existing staffing is under based on industry standards and impacting negatively facilities maintenance.
- One full-time employee for every 14,000 square feet of the library building (cleaning aspects only, maintenance not included). The downtown library is 50,000 square feet.
- Continued increased use of downtown library 12% entry count, 238% programming attendance, 32% borrowers
Comparisons: FTE status for other facilities (cleaning support
only)
|
City Hall |
60,000 sq ft |
4 FTEs |
|
|
90,000 sq ft |
6 FTEs |
|
Library |
50,000 sq ft |
2.5 FTEs |
4220
Professional services Total: 121,494
· Reduction of $18,727 (-13%) in this line item from 2008
Consultant services
(4223, 4225)
· 4223
o Use of outside consultants in 2007 for strategic planning, professional development, and development of library services
· 4225
o SDLN and OCLC/Minitex - $21,297 less budgeted from city budget; remainder will be budgeted with funding source 610
o Other
services contracted costs for building supervisor at RCPL North (
o Programming services increase of $2,000 for speakers and presenters at public programs to meet increased growth
4270
Travel and training: Total: $12,000
· Travel to and from satellite services and remote drop boxes will increase in 2008.
· We have an anticipated need of $1,150 for mileage reimbursements for 2008.
· Conference attendance:
o
South Dakota Library Association (
o American Library Association (Chicago) - 2 staff attending
o Technology In Education Technology Staff - 2 staff attending
4290
Other Miscellaneous (4290, 4294, 4295, 4296): Total: $111,450
· Reduced $2,800 for 2008
o 4290
Dues $1,000
§ Director and Board of Trustees
o 4294 Other $2,000 increased use by teens and adults for library programming
o 4295 Computers and Software $84,000
· Hardware and Software
|
Hardware and Software Replacement and/or Maintenance of
the System |
||
|
Quantity |
Current Equipment |
Planned Estimate
Cost |
|
1 |
Computer
projector |
$2,000 |
|
29 |
Computer
|
$38,400 |
|
1 |
Firewall
|
$3,000 |
|
2 |
Printer |
$2,000 |
|
2 |
POE
Switch |
$6,000 |
|
|
Repair
& Maintenance |
$12,600 |
|
1 |
Server
(combined software and hardware) |
$10,000 |
|
1 |
Tape
backup system |
$5,000 |
|
Total 2009 |
$79,000 |
|
|
|
|
|
|
Software Replacement and/or Maintenance of the System |
||
|
Software Name |
Use |
Planned Estimate
Cost |
|
Net Tracker |
Web statistics
program |
$500 |
|
CybraryN |
Patron
Logon System (main.) |
$1,000 |
|
Adobe CS3 |
Web
& Graphic development tools |
$3,500 |
|
|
Total 2009 |
$5,000 |
o 4296 Office Equipment/Furniture $19,250 furniture replacement schedule every five to ten years as needed
4300
Capital outlay (4320, 4341, 4350) Total: $395,200
·
4341 General Materials $370,200
Industry standards indicate the materials budgets for populations and services of similar size to Rapid City Public Library represents 14% of their total budgets. The 2009 draft budget represents 11%.
Funding continues to be phased in to achieve the industry standard for meeting the growth being experienced. This capital cost allows RCPL to deliver library services in traditional and digital formats to patrons at both the Downtown and North Rapid Public Libraries.
· 4350 Equipment
|
Hardware 4350 |
|
|
Current Equipment |
Planned Estimate
Cost |
|
VOIP Phone System |
$17,000 |
|
Total 2009 |
$17,000 |
Equipment
$17,000 Voice Over Internet Protocol VOIP (maintenance of system sustain by
existing staff and current network) One time investment. Eliminates average
annual repair costs of $2,578.
4111 Overtime Total: $5,000
· Cost for 2007 - Facilities space use updates and special projects; inventory control; cataloging for media transitions of VHS to DVD
EQUAL
OPPORTUNITY EMPLOYER