610
Quincy St.
Ÿ Rapid City , SD 57701
605-394-4171 Ÿ www.rapidcitylibrary.org
Date: May 8, 2006
To: RCPL Board of Trustees
From: E. Abrahamson, Chair
Building Committee
Re: Space Use
Plan and
Recommendation:
Space Use Plan – Coffee Shop and Carpet Replacement with
Carpet Tiling
§
Enter into a contract with a coffee vendor.
§
Expend from Board Funds $28,775 to implement the
first phase of the space use plan.
The first phase would
include the coffee shop and completion of carpet replacement that includes the carpet
tiling plan. The Board
Fund designates $35,950 for furniture and building/structures that could be
utilized for the coffee shop remodeling and carpet tiling. There is an
approximate ending balance of $70,000 currently in the account.
Two joint meetings of the City
Council (five each time), School Board representatives and RCPL Building
Committee members are being scheduled for the week of May 30. These meetings
are replacing the Council Informational Meeting to allow a more thorough review
of combined projects between the City and the School. The
Combined Funding Resources with
a Two Year Phased in Implementation
The Building Committee also
discussed an approach of phasing in the project given the total amount and
resources for implementation. In addition to the designated Board Funds, public
funding for the 2007 City Budget Justification form would prioritize $50,000 of
the $300,000 for service points and the Technology Commons. The Technology
Commons space includes equipment for community archiving/digitization and
computer access to online resources. A proposed timeline has been initially
discussed with the Foundation to raise the $200,000 from now until September
2007. This would allow for the remaining public funding to be allocated in
2008.
Background:
Summary and estimates received by Space Use Consultant George Lawson are included with this memo. Implementation of the proposed space use reconfiguration needs to be outlined on a timeline; preliminary steps are being taken by staff to compile this information. Two primary initial actions need to take place, and scheduling of subsequent implementation activities is dependent on those.
The first step of the implementation would be the installation of the coffee shop at an estimated cost of $14,775. The events that need to occur for this to happen are:
1) Recommendation and approval of a vendor contract for the coffee shop
2) Update the Genealogy Society on proposed location for their collections (this occurred on 4/21/06, and the information was favorably received by the Society).
3) Permits for building and electrical – Library Facilities Maintenance Supervisor
4) Health Department and Sales Tax License – Vendor
5) Fire
Department and
6)
Install plumbing,
wiring, and new flooring for the coffee shop – Contractors
a.
Cost estimate is $4085
for plumbing and electrical
i.
Estimates for flooring
still need to be determined $5,200
b.
Crossroads Coffee will
pay for the counter and all equipment
c.
Furniture costs are
estimated at $5,490 – Library Staff
The second project is replacement
of the remaining old carpet under the stacks and installing the carpet tiling
plan. Total cost is $15,000. At a later date due to available funding, another
installation would take place for the curved path carpet but the stack mover
would not be necessary. Because of
scheduling with the carpet installers and the stack moving equipment, the first
phase of carpet replacement is anticipated for September.
EQUAL OPPORTUNITY EMPLOYER