April 12, 2006

 

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by Monte Loos on April 12, 2006 at 5:15 p.m. 

Members Present:  Monte Loos, James Olson, Eric Abrahamson, Sandra McNeely, Maria McCarthy-Anderson, Ron Kroeger, Sue Callahan and Greta Chapman

Audience:  Heidi Archie, Terri Davis, Susan Braunstein, Jennifer Irwin, Jeanie McCallister, Ed Hughes

Excused:  None.

 

Introduction of Staff

Public Comment

Executive Session

            Contract

            Personnel

The Board went into Executive Session at 5:17 pm and came out at 5:45 pm.

 

Staff Presentation Oral History Article

Susan Braunstein joined meeting at 5:47 pm.  Susan provided an explanation to the Board about the Oral History Project that Library staff is conducting with members of the community that were affected by the 1972 Rapid City flood.  The Board expressed support with the project and work that staff and volunteers have put forth to make it a success. 

 

MINUTES:  Kroeger noted that he was not present at the previous meeting.  Olson moved approval of minutes with correction of Kroeger not in attendance at the April 12, Board meeting. Abrahamson seconded, no further discussion, motion carried unanimously.

 

BUDGET REPORTS          

Budget Narrative:  No comments or questions.

 

City Budget and Bills:  Olson moved approval of City Bill List, McNeely seconded, no further discussion, motion carried unanimously. 

 

County Budget and Bills:  Olson moved approval of County Bill List, Abrahamson seconded, no further discussion, motion carried unanimously.

 

Library Board Funds Budget: 

Revenue:  Report was not available for review.

            Bills:  McNeely moved approval of Library Board Fund Bill List, Abrahamson seconded, no further discussion, motion carried unanimously.

 

Supplemental Appropriations:  Information was presented in response to Board’s request.  Research indicated that the appropriation can be done at different times during the year.    

 

Surplus Property Response:  No comments or questions.

 

ADMINISTRATIVE REPORTS

Director’s Report:  No comments or questions. 

 

2007 Budget Draft – Mayor/Dept. Head Planning Session:  Chapman provided an update that the Library FTE did not make the City’s priority for FTE’s for 2007.  Additionally, the allowable operational costs have decreased from 5% to 3%.  The May Board meeting will have an updated budget figures.   

 

The General Beadle School Community Center is still under consideration but the staffing for one month in 2007 was not approved.  The City Council is not opposed to the idea of the General Beadle School Community Center, but determination of whether or not it fits into priorities is still under review. 

 

Abrahamson questioned ability to fund the school community project out of other sources, such as grants, to get it up and running.  Kroeger stated the City Council does not like to hire through grants because the funding will eventually end.  Operational costs may be considered under grant funding. Library staff will research potential sources for collection support related to Native American resources.  

 

Annual Goals:  No comments or questions.

 

Work Week Schedule:  No comments or questions.

 

SDLN:  Abrahamson added that Gary Johnson, Executive Director, announced his resignation.  This allows for an opportunity of change and efficiency within organization.  Loos asked for a report to come back at the June board meeting and for Library staff to determine a secondary plan in the interim.

 

Linking Agreement Foundation and Friends:  Chapman recommended Board approval to bring forward with the Friends of the Library and the Rapid City Library Foundation.  The documents will be revised to eliminate percentages. 

 

Abrahamson moved that McNeely and Chapman meet with the Foundation and Friends of the Library boards separately to present a draft agreement.  McCarthy-Anderson seconded.  Chapman suggested that another Board member present information instead.  Abrahamson amended motion to include the Chair or Vice Chair instead of Chapman, McCarthy-Anderson seconded, no further discussion, motion carried unanimously.

 

POLICY COMMITTEE

Online Payment of Fines:  McCarthy-Anderson had some questions concerning the blocking accounts without notification. Staff member Irwin explained that the online system will not interface with the Library database, therefore information will have to be input manually.  This will not give customer’s instant access to the database once their fine has been paid online.  If McCarthy-Anderson has additional questions she will forward to staff and report back if related to policy consideration.

 

Contract Renewals:  McCarthy-Anderson motioned to accept changes in document as written, Kroeger seconded, no further discussion, motion carried unanimously. 

 

BUILDING COMMITTEE

Council update Space Use and School Community Library:  Board will request a presentation to City Council at their Informational Meeting the second May board meeting, Monday, May 15, 2006.

 

MISCELLANEOUS

Gates Grant Proposal:  McNeely moved approval, Abrahamson seconded, no further discussion, motion carried unanimously.

 

LIAISONS

City Council Liaison:  No additional comments.

 

County Liaison:  No additional comments.

 

Foundation

            Fundraiser:  Abrahamsom noted that the annual dinner was a success and preliminary numbers are $8,800.  If supplemental funding comes in from Modern Woodsman, it would take numbers to around $11,000.

 

Friends of the Library:  Nothing presented.

 

State Library Board:  There will be a retreat on April 17-18, 2006 for fundamental analysis on library structure and programming. 

 

Other:  Nothing presented.

Loos and Chapman have been working to prune agenda to minimize meeting length, but there have been several items that required further discussion.  He appreciated the board’s time to discuss items. 

 

Loos also commented that he is the personal representative of the Rob Duvall estate.  He reported on the 1972 Rapid City flood and was on air for 17 hours and kept a very detailed log of whom he spoke to, dates and times.  Loos is planning a meeting with Chapman, Mayor Shaw and Ray Summer from The Journey Museum to discuss where collection should be archived. 

 

Board Policy                                                              April 28, 12:00 – 1:00 (in person)

SDLA West Spring Forum                                      April 28, 9:00 – 4:00 pm

Board Agenda                                                           May 1, 11:00 am

Board Meeting                                                           May 10, 5:15 pm

 

 

Abrahamson moved to adjourn meeting at 7:10 pm, McCarthy-Anderson seconded, no further discussion, motion carried unanimously.