Date:   4.26.06

To:       Library Board of Trustees

From:   M. McCarthy Anderson, Policy Committee Chair

Re:       Access Cards

            Remote Registration Card

 

Recommendation:

 

Policy Update : Library Card Registration Policy

 

Background:

 

Discontinue the use of Library Access Cards

While many patrons use access cards, it is not required to provide residency related to tax supported library services as print materials require. This is the reason for recommending discontinuing the use of access cards.

 

The access card policy was approved by the Board in July 2003. The reasoning for the policy was to allow internet access similar to newspaper and magazine access in which patrons did not need a library card. In addition, the library was not purchasing online information resources for the collection at the time of implementing an access card. However, that has significantly changed and funding continues to be allocated towards online information resources.

 

There are 8,471 access cards active as of November 30, 2005. This accounts for approximately 20% of our total number of patrons; however, a number of these cards were issued to tourists or are duplicate cards. Access cards are harder to track – we have had instances where patrons, by giving minor variations in name or birth date, were able to acquire multiple cards for the use of additional computer time.

 

A majority of the access card users are youth because it requires neither a parent or guardian’s signature nor proof of address. Many of these youth will still be able to obtain a regular library card. Another category not as large for access card holders is out-of-county patrons or patrons whose cards are blocked due to large fines. These latter groups may choose not to get a regular card due to finances.

 

A public awareness information sheet would be developed for the staff regarding the change if approved. In particular, highlighting the public’s access to online resources inside and outside of the library paid from tax funding and the new remote card registration. The comparison of funding for online information resources would be the same as requiring a library card for print resources. In addition, noting the age for youth to obtain a card was lowered to 16.

 

However, the change will also mean the maximum fine of $8.00 that will block the patron from online information resources in the same manner as they would be blocked for print materials. 

 

Patrons and tourists would continue to be provided Internet access by increasing the number of e-mail computer stations available. This can be done with existing equipment.  In addition, creating the Remote Registration service (described below) will allow easier access for patrons to obtain their initial card.

 

Remote Registration Card

The new Remote Registration card type will allow patrons access to online databases for two weeks. They may register for a card via Ask a Librarian or by telephone during library business hours. The card would be mailed to the patron. The patron would need to come to the library within in two weeks to validate the card with proof of their residency.

 

 

 

    EQUAL OPPORTUNITY EMPLOYER