Board Meeting
January 5, 2006
Attendance
Margaret Bader, Delores Pickarts, Eric Abrahamson. Ex Officio: Greta Chapman. Staff: Ruth Sisk. Absent: Pat Lawlor. Maria McCarthy Anderson, Mike Wilson, Michael Pelly. Kathy Conlon arrived midway through the meeting.
No Quorum. Decisions will be made provisionally and other members will be asked to ratify.
Treasurer
Sisk presented the treasurer’s report. Pickarts moved that we accept this. Abrahamson seconded. All approved.
Sisk provided the proposed budget for the Library Foundation for 2006. The allocation from the Foundation’s annual dinner to Library requests was discussed. Abrahamson proposed that the budget be $5,000 from net income from the dinner. Additional net income over $5,000 should be applied to the operating costs of the Foundation. Pickarts seconded the motion. All approved.
Audit
Pickarts reported that the audit is complete. There were no problems or issues.
Minutes
Ruth suggested that the minutes from the November 17 meeting be amended to note that $23,000 was approved for space planning. Pickarts moved to amend the minutes accordingly. Abrahamson seconded. All approved.
Space Planner
The Library has received the first invoice from the space planner. Sisk will confirm with the Library’s business office that the best way for the Foundation to direct its financial support for this project ($23,000 as approved November 17, 2005) is to pay the vendor directly.
Wine, Women & Shoes
Men who are members are asked to pour wine at the event between 12 and 2. Abrahamson volunteered. Event will be at the Elks Club. Cost is $100. Smith’s Liquor Gallery is donating the wine. Still need door prizes. Expenses for the event will be about $400 plus the cost of the meals (close to $1000). Bader will do a PSA for the event. Sisk will email all board members a PDF of the invitation to be circulated.
Annual Dinner
Sisk and Chapman have visited about space planning for the annual dinner. Chapman has said that computers and shelving will be moved for the event. McGovern will be the speaker. The date for the event is April 8. We are looking at caterers. We need to set the ticket price. It was suggested that we stay at the $50 level. Bader noted that we need to start soliciting silent auction items. Last year we had 25 or 30 items. Chapman noted that the coffee shop is being installed so we’ll have to see how that coordination works. Last year we offered a ticket price with the book - $75. We will consider doing the same thing this year.
Tom Brokaw & Ruth Reichel
Abrahamson reported that we have not heard back from Brokaw. Ruth Reichel is interested, but will get back to us with a date.
New Board Members
The Foundation Board has received an application from Judy Duhamel to serve on the Foundation Board. Abrahamson moved to approve the election of Judy Duhamel to the board. Pickarts seconded. All approved.
Purchase of a Printer
Pickarts moved that we approve purchase of a printer. Conlon seconded. All approved.
Abrahamson presented a draft letter. Conlon moved to approve. Pickarts seconded. All approved.
Agenda Policy
Sisk presented a draft policy regarding agenda items and fundraisers.
Fundraisers
Chapman talked about a couple of transitions taking place. Trying to internalize Foundation costs and expenses to the Foundation rather than the Library. Also trying to coordinate Library programming efforts with those of the Foundation. After discussion it was suggested that the language should underscore the goal of cooperation and teamwork.
Non-Profit Mailing Permit
Sisk recommended that the Foundation get its own mailing permit. Cost is approximately $179. Abrahamson moved approve up to $200 for a mailing permit. Pickarts approved.
Sue Grafton
Will only do the event for the Rapid City Public Library. September 20 Wednesday evening. She’s the speaker at the South Dakota Library Association meeting. The association is bussing her across the state – a bus tour – to the book festival.
Policy re: Library Staff at Fundraisers
Suggested that library staff be invited to events at half price. Board members will pay full fare. The executive director will not be charged.
Adjournment
Moved by Bader, seconded by Pickarts to adjourn. Motion approved unanimously.
Next Meeting – Thursday, January 26 - Noon