Rapid City Library Foundation

Board Meeting

January 26, 2006

 

 

 

Attendance

Margaret Bader, Delores Pickarts, Eric Abrahamson, Pat Lawlor, Mike Wilson. Ex Officio: Terri Davis. Staff: Ruth Sisk. Absent: Maria McCarthy Anderson, Michael Pelly, Kathy Conlon.

 

Actions

Wilson moved to ratify all of the actions taken by the board members present at the January 5, 2006 meeting when a quorum was not present. Abrahamson seconded. Approved unanimously.

 

Minutes

Wilson moved to approve the minutes. Pickarts seconded. Approved unanimously.

 

Treasurer’s Report

Sisk noted the contribution by Maria McCarthy Anderson and Pete Anderson of $2,000 at the end of 2005. Abrahamson moved to approve. Lawlor seconded. Approved unanimously.

 

Library Report

Amy Tan Visit

Staff is interested in bringing Amy Tan here to Rapid City in February 2007. She is going to be in Denver on the 15th. Could be in Rapid City on the 14th . This is a Wednesday.  Honorarium is $25,000 plus two first class tickets. Her agency would split the travel cost with us. We could split with Denver - $12,500 plus her airfare. Lawlor: it would be a big draw, but there’s a lot going on. Heart Ball is the following week. Bader: is it an option to get her here on the 16th? Pickarts: we could use Blessed Sacrament for a dinner. Key questions: what else would she be willing to do with us? Davis: the Library could bring in some funding and do one-book, one-community on this. Amy Tan is represented by the Stephen Barkley agency.

 

Space Use Consultant

Had meetings here this week. Will develop a building program for review by Greta and Terri. He will be back to do a charette with the architect. Next meeting will include layout.

 

Wine, Women & Shoes

Pickarts says we are up to about 10 tables – 60 people. Need to push more tickets. My Shoe Store will pay for the staging. EA/Dan Rasby/Dave True will be servers. Still need door prizes.

 

Annual Dinner

Bader: is everyone thinking about their silent auction items for the dinner. Wilson volunteered to get the liquor license. McGovern – book sales – out-of-print books. We talked about one price for the dinner/one price for the book and dinner.

 

Discussion of the problems from last year. Chairs will be appropriate to the tables. Parkway if we do buffet is $23.95. Problem is trying to cater into the kitchen. Jim Klancnik has done well.

 

Proposals to date:                   

            - Parkway (Prime Rib)                                                $24.00 (buffet)

                        (includes, linen, cutlery)                                  $25.95 (seated)

                        - plus 15% gratuity

            - Aramark (Prime Rib)                                                $13.95

                        (stuffed chicken)                                             $9.95

                        - add $2/person for dessert

                        (includes linen, wine glasses)

            - Klancnik/C-Bar J Catering (Salmon)                        $15.00

                        (includes linen)

                        - Prime Rib                                                      $16.50

                        - overhead of $155 for mileage/lodging

                        - buffet price

                        - dessert?

 

Abrahamson moved that we select C-Bar J and delegate to Pickarts/Sisk the authority to negotiate a final price.

 

Beer & Wine.  Lawlor will donate the beer. Wine from Staple & Spice.

 

Facility Requests. Last year we closed at 3 p.m. Date is April 8. Davis will pass the request on to the Library Board.

 

Invitation. Sisk will work on this.

 

Price. Decided to approve $55 for the ticket price. Half price for Library employees.

 

McGovern’s Schedule. He will be doing another event at Ellsworth. Wilson will check to see if he will be available to do television during the day in advance.

 

Books. Library Foundation will have to buy from McGovern. People can give donation and receive a book.

 

Planned Giving

Abrahamson gave an update. Three-part approach. Looking for 50 benefactors at $5.00/month. Also set a goal of $10,000 in planned giving this year. Abrahamson and Lawlor will begin making presentations to service clubs. We are also looking at 50 people from the mailing list to focus on for the planned giving program.

 

Adjournment

Moved by Bader, seconded by Pickarts to adjourn. Motion approved unanimously.

 

 

Next Meeting – Thursday, February 23, 2006