December 21, 2005
The regular meeting of the Rapid City Public
Members
Present:
Audience:
Open Forum for Staff and Public: Nothing presented.
Trustee Vacancies
Interviews
Executive Session began
at 6:35 p.m. and was completed at 7:04 p.m.
Karie Price arrived at 6:35 p.m and excused at 7:04 p.m.
Personnel:
Contracts:
Olson
moved to approve to move out of Executive Session, Abrahamson seconded, motion
carried.
Olson
moved to approve the Union Contract, Abrahamson seconded, motion carried.
Olson
moved to approve County Library Memorandum of Understanding, Christenson
seconded.
Abrahamson
moved to approve the Library Union Contract Local 1031, Olson seconded, motion
carried.
Satellite Public Library
Site Presentation
School
Community – General Beadle:
Robin
Gillespie and Mark Kenefick presented a Satellite
Library concept, where the RCPL will participate as a partner with a satellite
library shared in the school library projected to begin in Jan 2008. The ground-breaking will be May 1, 2006 with
the first phase completed by Dec 2007.
The second phase will begin fall of 2008. Chapman stated this would be in the Library’s
budget cycle for 2008 beginning in Jan 2008 when we would begin staffing the
site. Chapman stated the concept is cost
effective.
Mayor Shaw excused at
7:24 p.m.
Minutes
November 16: Olson moved approval of November 16 minutes, Kroeger seconded, motion carried.
December 9: Christenson
moved approval of December 9 minutes, Olson seconded, motion carried.
Finance
Committee
Bid
Opening: Loos opened two bid
envelopes for the commercial carpet replacement. There were no bids for the Acoustic
Remediation project. The two bids were
from Flooring America and Ken’s Carpet and Decorating. Both had bond checks and cost estimates.
Acceptance
of Bids: Olson moved to acknowledge
bids and refer to staff for recommendation to board, Abrahamson seconded,
motion carried. Loos stated that we
would need to have second board meeting to award. Chapman stated the Library would need to know
by end of year to encumber funds for project.
Olson retracted motion.
Carpet: Olson obstained from
voting since Flooring America has been a customer in the past. Christenson recommend accepting Flooring
America’s bid, Abrahamson seconded, motion carried.
Acoustics: Chapman stated the Library will investigate why bids
were not sent in for the Acoustic Remediation project. Preliminary conversations
with contractors leads to believe that we were trying to complete the
project in too many phases. Christenson
recommended
Budget
Reports
End
of the Year Projected Balance: Chapman gave an update to the Board showing approximately
$50K in funding returned to the City at the end of year close-out.
City
Budget: Kroeger moved to approve City
Budget, Abrahamson seconded, motion carried.
City Bills: Olson moved
to approve bill list, Abrahamson seconded, motion carried.
Library Board Fund Budget
Bills: Abrahamson moved to approve budget, Kroeger seconded, motion carried.
Revenue: Abrahamson moved to approve bill list, Christenson
seconded, motion carried.
2006 Draft Budget: Olson motioned to adopt drafted budget, Christenson
seconded, motion carried.
Administrative
Reports
Space
Use Planning Update: George Lawson, Space Use Consultant, will be meeting
with the Board of Trustees at 4pm on Jan 25th.
Unclaimed
Funds – void approval: Olson moved to approve voiding of checks, Christenson
seconded, motion carried.
Policy Committee
Annual
contract renewals: Olson questioned that current policy states that
contract renewals will be done in the year of the contract expiration. Since contracts will not be expiring until
2006, can the Board approve renewal in 2005?
Suggested considering changing current policy to meet needs of contract
renewals. Chapman suggested changing policy because some contracts need to be
sustained prior to expiration. Olson moved to rework policy for next meeting, Abrahamson
seconded, motion carried.
NetLibrary: Abrahamson
moved approval of NetLibrary contract, Christenson
seconded, motion carried.
Liaisons
City Council Liaison: Nothing
presented
Foundation: Minutes – No
approval required, only review.
Friends: Nothing
presented
Other Business
Board
Member Term Completed
Bobbie
Christenson
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Upcoming Meetings
SDLA
Legislative Day January
18, Pierre
Space
Use Meeting Tentative
Jan. 25, 4:00 – 5:15
Board Meeting January
25
Meeting adjourned at 8:03 p.m.