To:       RCPL Trustees

From:   J. Olson, Chair

            Finance Committee

Date:   February 8, 2006

RE:      2007-2009 Budget Recommendation

 

DRAFT

2007 Summary:

Mandated costs - $65,324

Fixed Costs - $69,815

Priorities - $306,982

  Total 2007 Increase 13% – $340,224*

I. 2007 Mandated Costs

Total Increase:

$65,324

Salaries and Wages

$52,155

Benefits

$10,451

Insurances

 

$2,718

II. 2007 Fixed Costs

Total New Increase:

$69,815

SDLN

  • Increase in membership fee

$2,157

Minitex

  • Cataloging costs transferred from State Library due to migration
  • Increased materials cataloging

$14,626

Satellite Site (wages and materials)

  • 1 month staffing Dec. 2007
  • Materials inventory

 

$42,454

Janitorial Supplies

  • 2005 budget reduction was too low, this restores needed funding

$3,000

Material budget increase (2.3%)

 

$7,578

III. 2007 New Increases

    (in order of priority)

Total New Increases:

$306,982

1.      Self Service

·         Strategic plan: Increase self-service and self-check of materials

·         Purchase two self check machines model 6210 or comparable model (3M model V2): $36,000

·         Service contract for new machines: ($2,000 annually)

 

$38,000

2.      Facilities FTE

  • Bring facilities staffing up to the recommended standard. Background document attached

 

$31,982

3.      Maintenance Contracts

Contracted labor will complete FTE standard. This will also eliminate the funding allocated towards temporary cleaning staff

·         City contract for snow removal and lawn service

 

$5,000

4.      Public Space Realignment: Community, Learning and Quiet Spaces

  • Strategic Plan: Provide comfortable furnishings that encourage relaxation and quiet recreational reading
  • One time cost
  • This is an estimated project total. Final figures are expected mid March. A 60-40 split is recommended, with the greater percentage provided by private funding such as the Library Foundation and Friends of the Library
  • A contingency option would be phased-in funding by the city over two years

 

$210,000

5.      Laptops

  • Planned replacement of existing lab – existing lab will be designated Homework Helper machines as well as patron check-out
  • Increase by four the number of laptops based on computer instruction usage by the public and library, city, and county staff development training

 

$17,000

6.      .5 T1 Line

  • Library services are seeing an increase in emerging technologies for online delivery. This line is needed for continued support of public access to online resources – pod casting, streaming video RSS feeds. The additional bandwidth is needed to offer public services at the acceptable level we offer currently. Limitations could be considered by allowing a limited number of people to access services at one time but it would not be quality of service recommended   

 

$5,000

7.      Network Services FTE

  • Increase .75 FTE to 1.0 FTE for a total of 2 FTE
  • Due to city realignment and insufficient staffing in other departments, this request will likely not be placed within the city wide priorities for 2007. It is necessary however, to identify the need for communication and continued planning

 

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IV. 2008 New Increases

Total New Increase:

$133,936

      (in order of priority)

1.      School Community Library – General Beadle School

  • Strategic Plan: Provide library services in neighborhood locations through the use of kiosks, store fronts, or shared facilities with other city services
  • Includes staffing, utilities, and materials
  • It will be necessary for the public officials to commitment this funding in 2007 for the 2008 funding year. The school/public project will begin construction the fall of 2006. Once construction begins the design includes the collaborative space.

 

$74,930

2.      Self service

·         Strategic plan: Increase self-service and self-check of materials

·         Increase to continue self-service and RFID implementation

 

$17,000

3.      Staffing - Reference

·         Increase the 15 hours bringing two positions to 40 hours a week

·         30 hour a week position to 40 hours (10)

·         35 hour a week position to 40 hours (5)

·         More staff support is needed for emerging technologies

 

$26,506

4.      Videoconferencing Unit

  • Strategic Plan: Maintain the library as a community gathering place for all ages.
  • Strategic Plan: Work with other agencies to teach patrons of all ages hot to find resources to improve their education and job skills.
  • Videoconferencing unit for both patrons and staff

 

 

$15,000

V. 2009 New Increases

Total New Increase:

$9,500

1. 10 additional laptops for wireless lab

  • Projected increased public use for information literacy and computer instructor

 

$9,500

 

 

 

 

 

 

 

 

 

 


* This number reflects the total change between the 2006 and proposed 2007 budgets. It is lower than the sum of the increases due to savings in a variety of other line items.