January 25, 2006

 

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by Monte Loos on January 25, 2006 at 5:15 p.m. 

Members Present:  Eric Abrahamson, Susan Callahan, Sandra McNeely, Ron Kroeger, Monte Loos, James Olson, and Greta Chapman

Audience: Heidi Archie, Terri Davis

Excused:  Maria McCarthy-Anderson (new member)

Introduction of Staff

Open Forum for Staff and Public:  Nothing presented.

Introduction of New Board Members:  Sandra McNeely, Eric Abrahamson (returning), Maria McCarthy-Anderson (excused)

Minutes:  Olson moved approval of minutes, Kroeger seconded, motion carried unanimously.

 

Budget Reports


City Budget and Bills:  Olson moved to approve City bill list, Abrahamson seconded, motion carried unanimously.

County Budget and Bills:  Kroeger moved to approve County bill list, Olson seconded, motion carried unanimously.

Library Board Fund Budget:  Abrahamson moved to approve 2006 Library Board Fund Budget, Olson seconded, motion carried unanimously.

Library Board Fund Bills:  Olson moved to approve Library Board Fund bill list, Abrahamson seconded, motion carried unanimously.   

Revenue:  Agenda correction; no approval action required.  Board would like to continue to receive total revenue amount in the current format.

Supplemental Appropriation for Acoustics 2005-2006 Funding:  Board discussed the necessity of phases for the project and using Library Board funds to supplement funding for project as well as CIP funding.  Board concurred to follow up on discussion after completion of the Space Use Survey.

 

Administrative Reports 

Statistics:  Chapman provided explanation of report.  During December 2004, the Library utilized a different system for tracking statistics than is currently being used today.  The February Board meeting will reflect comparison information from the same tracking mechanism.  Board discussed library marketing and statistics comparisons with other libraries. 

 

Director’s Report:  No comments. 

 

Space Use Planning:  Chapman is satisfied with current results from George Lawson, Space Use Consultant. 

 

2006 Training Calendar:  Abrahamson commented that the State Library may be providing funds for library associates to obtain MLS degrees.  This program may have incentives to encourage staff participation.  Chapman noted that RCPL currently has two members of management enrolled in MLS programs supported by the current Library Education Program.   

 

Union Contract Agreement Letter:  No comments.

 

Facilities Projects (PowerPoint Slides):  No comments.

 

Legislative Day 1.18.06:  Abrahamson gave overview to the Board of the two main initiatives for the year. 

1.  Obtain position authority for SDLN network (which is currently under-manned)

2. Obtain $107K of funding to pay for access to digitize archived issues of South Dakota newspapers. 

 

Budget Cycle:  No comments.

 

 

Finance Committee

2006 County Budget:  Chapman explained that the amount of current funding is not adequate to cover expenses.  Board discussed the decrease of materials budget for 2006, but materials budget would need to increase for 2007.  Loos requested the SDLN be noted to show a credit in 2006 due to overpayment in 2005. 

 

Olson moved to approve 2006 County Budget, Abrahamson seconded, motion carried unanimously. 

 

 

Policy Committee

 

Library Board Statues:  Chapman noted that statutes give the Library Director authority to hire and terminate staff; which is different than other department heads within the City. 

 

Nominations:  Abrahamson moved to nominate Monte Loss as Chair and Jim Olson as Vice Chair, Kroeger seconded, motion carried unanimously.  Chapman noted that next month the Chair will establish Policy, Building and Finance Committee members. 

 

Karie Price joined meeting at 6:10 p.m.

 

Contract Approval List:  Olson questioned whether or not the old policy was inconsistent with current policy to allow for approval of contracts prior to the year in which the contract expires.  Director will research and bring result back to February Board Meeting.

 

McNeely moved to approve revised Contract Approval List, Abrahamson seconded, motion carried unanimously.

 

 

Liaisons

 

City Council Liaison:  No new business, Kroeger expressed concern for obtaining additional funding for Acoustics Remediation Project.   

County Liaison:  Callahan requested be kept informed by the Board for direction upon the County Contract. Olson will provide updates to Callahan.     

Foundation:  Wine, Women and Shoes brochure presented.    

Friends:  Friends of the Library held a meeting to adopt By laws and Articles of Incorporation.  Price mentioned that meeting had been scheduled with her on Thursday, January 26, 2006.  

 

 

Other

 

Executive Session:  Abrahamson moved to go into Executive Session, Kroeger seconded, motion carried unanimously.  Executive Session began at 6:26 p.m.

 

Executive session ended at 6:50 p.m. and meeting adjourned.

 

 

Meeting Dates

 

State of the Library Annual Address                      February 2, 8:00 – 9:00 a.m.

County Liaison Meetings                                          January

Board Committee Online Mailing                            February 3 (1st Fri of the month)

Board Agenda                                                           February 6, 11:30 a.m.

Board Meeting                                                           February 15, 6:15 p.m.