Date: August 2, 2006
To: RCPL Board of Trustees
From:
Re: Bid opening process
Date: August 2, 2006
To:
From:
Re: Bid opening process
Bids need to be opened at an advertised time; for the bids currently being sought for a 3M self-check machine, the specified time is at the August Library Board meeting. Any bidders, vendors, or interested members of the public may be present for the bid opening.
After publicly opening and reading aloud all bid submittals, it would be appropriate to prepare a bid summary and present that bid summary to the Library Board; that summary needs to become part of the official minutes of the Board. The Board needs to acknowledge the bid submittals, but they do not need to award the project at the same meeting.
Library Administration then has thirty (30) calendar days in which to make a recommendation regarding the bids to the Board. If this thirty (30) day time period does not fall on the next regular scheduled Board meeting, a special Board meeting will need to be convened to award the bid.
EQUAL
OPPORTUNITY EMPLOYER