November 8, 2006

 

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by Monte Loos on November 8, 2006 at 5:13 p.m. 

Members Present:  Monte Loos, James Olson, Sandra McNeely, Ron Kroeger, Sue Callahan and Greta Chapman
Excused:  Maria McCarthy-Anderson, Eric Abrahamson

 

Introduction of Staff

David Castelli:  New employee working as the Training and Reference Services Librarian I.

Public Comment

 

MINUTES

Olson moved approval of minutes; McNeely seconded motion; no further discussion; motion carried unanimously.

 

CONSENT CALENDAR ITEMS

Budget Narrative, City Budget and Bills, County Budget and Bills, Library Board Funds Budget and Bills:  Kroeger moved approval of consent calendar items; Olson seconded motion; no further discussion; motion passed unanimously.

 

ADMINISTRATIVE REPORTS

Director’s Report:  Olson inquired if staff had been contacted by county residents in response to negotiations.  Chapman stated there has been general community conversation and there were comments shortly after the letter went out to county residents, but they had decreased. 

 

Statistics Narrative:   Olson inquired whether the statistics on the email computer hours was available last year?  Davis commented that last year the email computers were free standing machines without timing software.  This year we have installed the timing software on them allowing a 30 minute limit.  The computer usage would still be up over last year without the addition of the email computers. 

 

Olson inquired if Library staff could deduct what was driving the amount of new Pennington County borrowers?  Chapman replied previous sampling indicates either a new resident, new to library services or haven’t used services in many years. 

 

Olson inquired if county users were in a database and can be sorted by zip codes?  Chapman responded that that information was available and has recently been done.  However maps weren’t created due to a lack of interface between software systems. Olson would like to know if an interface is possible or if information would have to be input manually.  The consensus was the information would be useful in determining areas of usage. Staff will report back on the process.

 

Statistics Report:  No additional comments on the Statistics Report. 

 

Space Use Update:  A permit is currently pending from the South Dakota Historical Preservation Board to demo the wall for Friends book sale area. 

 

POLICY COMMITTEE

Contract Renewal List:  McNeely moves approval of contract renewal list; Olson seconded motion; no further discussion; motion carried unanimously.

 

Closed Days Calendar:  McNeely moved approval of the closed days calendar; Olson seconded motion; no further discussion; motion carried unanimously.

 

LIAISONS

City Council Liaison:  Kroeger asked for any questions.  Chapman stated the Department Heads, Mayor and Council have a meeting scheduled to discuss roles and responsibilities. 

 

County Liaison:  Callahan gave a handout to the Board regarding her notes from the County Commissioners meeting from October 31, 2006.  The purpose of the meeting was to finalize contracts with Wall, Hill City and Keystone libraries. 

 

Foundation:  Chapman stated the Capital Campaign project is underway and their goal is to raise $50,000 by the first of the year. 

 

Olson moved approval of the MOU and authorizing Loos to sign on behalf of the Board of Trustees; Kroeger seconded motion; no further discussion; motion carried unanimously.

 

Friends:  Davis reported the new officers for 2007:

  • Keith Storm - President
  • Carol Jenkins – Vice President (new member)
  • Jim Miller – Secretary (new member)
  • Karen Allen – Treasurer

 

Other:

 

Executive Session 

Olson moved to go into Executive Session to consider negotiations with Pennington County Contract at 5:50 p.m.; McNeely seconded motion; no further discussion; motion passed unanimously.

 

The Board came out of Executive Session at 6:30 p.m.  No action was taken from the Executive Session. 

 

Olson motioned to adjourn meeting at 6:30 p.m.; McCarthy-Anderson seconded; no further discussion; motion carried unanimously.

 

UPCOMING EVENTS

Friends of the Library Monthly Meeting              November 8, 2006

Foundation Board

Board Agenda                                                           December 4, 2006                                         

Board Meeting                                                          December 13, 2006