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An Agreement
Between the Rapid City Public Library and the |
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Rapid
City Society for Genealogical Research |
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This agreement formally outlines the cooperative relationship between the Rapid City Public Library (Library) and the Rapid City Society for Genealogical Research (Society). Both parties recognize the value of providing family history reference materials and genealogical volunteer services to the public in a public facility. Therefore, both parties agree that the Society collection, both current and future holdings, shall be maintained and displayed in the Research Room of the Library by the Society in exchange for the space and shelving spaces provided by the Library. |
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The
Society shall retain the control of the collection and will be responsible
for cataloging, inventory, and maintenance of said collection. The collection
may include, but is not limited to the following items: society purchases and
personal or group contributions of genealogical books; microfilm or
microfiche; electronic records; videos; society quarterlies; individual
family histories; school and government issued records; county histories;
atlases; church, cemetery, and funeral home records. The collection is
considered as non-circulating material and not available for interlibrary loan. A copy of the inventory as of |
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The Society collection housed in the Research Room will be marked as property of the Rapid City Society for Genealogical Research. Materials in the Research Room not marked as Society property are understood to be the property of the Library. |
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The Library will provide shelving units appropriate for the collection and the available space for Society materials in the Research Room. The Society’s collections will be displayed on these shelving units, in one legal-sized filing cabinet, and one microfilm cabinet. |
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The general public shall have free access to the Society’s collection and related materials housed in the Research Room during the normal operating hours of the Library. Other use of the Research Room by the Society may be available in accordance with Library policy. |
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The Library shall provide a link on the Library website to the Society webpage. |
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Each Society member who wishes to assist with maintenance
of this collection must be enrolled as a volunteer of the Rapid City Public
Library. |
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An Agreement
Between the Rapid City Public Library and the |
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Rapid
City Society for Genealogical Research |
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The Library will not be liable for the loss, damage, or theft of any material owned by the Society. The Society will not be liable for the loss, damage or theft of any materials owned by the Library collection held in the Research Room. |
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The Library and Society agree to designate one contact person from each organization to serve as a contact for communication regarding this agreement. The contact person’s name, address, and telephone number will be provided to the Library Director and President. |
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This agreement shall begin January 1, 2005 and remain in effect until either of the parties mentioned within gives written notice. Both parties to this agreement reserve the right to terminate this agreement by giving 60 calendar days written notice. |
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_______________________________________________ __________________ |
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_______________________________________________ __________________ |
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