SDND Agenda

Monday, May 16, Pierre

State Library MacKay Room

10:00 – 2:00

Black – agenda

Blue – minutes

Red – motion  

Steering Committee:

Lola Harens Yankton Public

Jane Larson Vermillion Public

Gayla Koerting Vermillion USD

Robert Russell Aberdeen Northern State

Renee Ponzio Rapid City Rapid City Public

Marvene Riis Pierre State Archives

Colleen Smith Huron Public

Dorothy Liegl State Library

LaVera Rose State Library

9:30 – 10:00                  Registration + Coffee/Donuts

10:00                            General Background on Access

C. Smith              Public Domain Pre 1923

L. Rose      Copyright  1923 – present

                                          1923 – 1976 copyright laws

                                           1977 – present copyright laws

     UPI, AP< USA Today, News Services – copyright held by authors

:Tasini Act

What is the direction in pursuing copyrighted newspaper

Chart available showing the different copyright laws –L. Rose will send out to the group

Phasing in – historical and current

NEH funding for historical

Vendor access only available at the library for the SD Newspaper Assoc.

UPI, AP< USA Today, News Services – copyright held by authors

:Tasini Act

Phases – Pre 1923, Current, 1923 – 1990’s

Pre 1923 – Current NEH focused on 1900 - 1910

NEH Sept. 2006 application available $500,000 ea. for 2007.

State Library has access to Dept. grant writer

2007 NEH grants based on information from previous grant funding and located with State Library and State Archives

Definition of Newspapers –

Phase 1 and 2 = City and County General Interest Newspaper

Phase 1, two goals historical and current issues. Seek grant funding for Pre 1923 and state funding for current newspapers.

Phase 2, 1923 – 1990’s, pursued after implementation of Phase 1 with the goal to have all newspapers digitized and available online.

Phase 3 – Special Interest Newspapers

Passed unanimously.

Current – Vendor services - State Legislature 2006 (access to RC at the

library, discussion of statewide access)

If your newspaper is not in the SDNA Association belonging is a

way to get your newspaper digitized.

Current newspaper articles would be available through the vendor services. If not available through SDNA, another vendor would be provided. Currency is determined by the vendor, typically from present to several years previous. Passed unanimously.

1923 – 1990’s

D.Liegl              Partnership Plan – State Historical, State Archives, State Library

State Historical – Jay Vogt Director of Office of History

State Archives – Grantee Chelle Somsen, State Archivist – have agreed to participate. Grant funding will need to include a manager, ownership of the microfilm and grantee of previous historical newspaper grant

State Library – backup if State Archives unable to grant recipient

All                     Other Partners – Letter of Introduction about the project and support

SD Newspaper Association – L. Rose

Historical Societies – State Archives Staff - State and Local

SDLA – C. Smith

SD Humanities – L. Harens

SD Center for the Book – D. Liegl

Center for Western Studies – M. Riis

History Professors and Teachers – J. Larson

SD Genealogy Society – State Archives Staff

SD Museum Association – State Archives Staff

SDEA – D. Liegl

SDLN – D. Leigl

SD GFWC – State Archives Staff

DAR – C. Smith

SD Chamber of Commerce

Tourism and Economic Development – State Archives Staff

Board of Regents – D. Liegl

University Presidents – D. Liegl

Municipal League – G. Chapman

County Commission Association – C. Smith (Bob Kolbe)

Governor’s Office – D. Liegl

SDPB – G. Koerting

12:00                            Lunch order in

Working Group

Public Relations – communication postings about the project

Website – July listservs

State Fair – Sept.

Center for Book – late Sept.

SDLA Conference – Oct.

Reconnect with South Dakota: Digitizing South Dakota Newspapers; Archival Preservation with Global Access. Without preservation there is no access

Executive Summary of Project to date: need – what is being lost, time/convenience-before and after of researching-microfilm vs. digital indexing, describe plan/scope of project in phases, technology available, national level approach similar projects underway, identify use for users, lesson plans for students.

· Website – Introduction, Links - include sample(s) pictures – June 30

o L. Rose, M. Penaranda

o Executive Summary R. Russell May 30 to D. Liegl

o Current newspaper – Minitex,

§ RC Journal – GC – D. Liegl

o Pre 1923

*Brochure – July 30

Public Libraries that have papers

Challenge schools to help with fundraising for Pre 1923 (adopt a

page/paper) – Governor’s Office Support

Press Releases – target partner’s newsletters

Personal contact

SDPB – Food for Thought

 Inventory – options for phasing in public domain digitization of newspapers

§ Geography – titles per county – participation – R. Ponzio

§ To determine # of pages – daily and weekly of spot check years

average number of pages per reel – local librarians recruiting volunteers

Website – shows how many pages you have for your community

Sign up letter on website

Technology is improving upon poor microfilm copies

# of pages per film reel

1886 -1923 86,000 pages Rapid City Journal

Huron 600 pages per reel – start out at 4 done once a week

Average pages per reel? – individual libraries do their own

counting as a participant in the project – librarians to ask local

historical societies to partner. Librarian to coordinate for the

county.

Get to physical working files for number of reels and number of titles per county

Database vendors for current newspapers not in SD Newspaper Database –

§ ProQuest – no major papers

§ Newsbank- only vendor that has SD Sioux Falls, Aberdeen, Watertown – pricing Minitex has negotiated a price with Newsbank. Est. $75,000 statewide at home level - SDLA Legislative Platform. D. Liegl for pricing

§ Ebscohost – no major papers

§ Rapid City Journal – same service as Newsbank – RC

 Funding – formula for public domain and current newspapers not in SD

§ $2 per page

How much will they get for their money? RC 86,000 pages, $2 per page

= $172,000

Website – shows how many pages you have for your community

Newspaper Database

Public Domain – 1900 – 1923 NEH 20%

Pre 1900 – 100%

Birthday, Graduation, Special Events

Adopt a page - $2 per page

Adopt a year

Adopt a reel

Levels of Giving – Centennial, Pioneers

Website recording donors

Funding Sources – Public Domain: Pre 1923

NEH

Deadwood gaming – Black Hills Papers est. $25,000

SD Community Foundation

Black Hills Power and Light

MDU

Banks – CitiBank

Current – State Legislation

Phase 3 – University Foundations + Friends

Fund Raising

RFI – Vendor Specs 1890 -1899 not part of the NEH grant – est. pages – 3 wks.

Standards within NEH any vendor can be used

Statewide impact needs to be included – R. Ponzio 650 aver. Pages per

reel

Liz and Tom to look at RFI info. – C. Smith

CA did an evaluation of available test sites – no recommendation as

products vary

NEH like Content DM because of page level

Single source or multiple source

SDLA Conference – State of State 10 min. G.Chapman, C. Smith

State Fair

Vendor list and sending out – R. Ponzio – June

July – RFI

August – Subcommittee – R. Ponzio, C. Smith L. Rose

1:30 Group work and wrap up

2:00                              Adjourn

Next Meeting Agenda:

o August 2, Pierre 11:00 – 3:00

o Steering Committee – need School Librarian member

o Public Relations

o Website

o Brochure

o Events – State Fair, Center For Book, SDLA Conference

o RFI – subcommittee report

o Fundraising Structure – counting pages for actual costs

o Legislative Info. – report – SDLA and Governor’s Budget