July 13, 2005
The regular meeting of the Rapid City Public Library Board of Trustees was called to order by Monte Loos on July 13, 2005 at 5:15 p.m.  Present were: Eric Abrahamson, Ron Kroeger, Monte Loos, James Olson, Terri Davis, Ed Hughes, Jennifer Irwin, Jeanie McCallister and Jennifer Read. Absent: Bobbi Christenson
Open Forum for Staff and Public: Nothing presented.
Minutes: Olson moved, Kroeger seconded the approval of the minutes of the June 8, 2005 meeting. Motion carried.
Budget Reports: The Board reviewed the budget and bill reports.
City Budget and Bills: Abrahamson moved, Olson seconded to approve city budget and bills for June. Motion carried.
County Budget and Bills: Clark moved, Kroeger seconded to approve the county budget and bills. Motion carried.
Auxiliary Funds: Budget and Bills: Loos moved, Abrahamson seconded to approve the budget and bills from Auxiliary Funds. Motion carried. Auxiliary Funds: Projection: Nothing presented. Administrative Reports: Chapman updated, answered questions and informed the Board on the following:
Statistics: The library was busier in the month of June compared to May and April.
Directors Report:
Coffee Shop RFP: A committee will review coffee shop applications and make a recommendation to the Board at their August meeting.
SDLA President Elect Candidate: Greta Chapman from Rapid City Public Library and Todd Quinn from Dakota State are running for SDLA President Elect. Board members will receive a voting ballot.
Facilities Update: The roof has been approved for full funding out of CIP and will be posted for bid. HVAC numeric to digital temperature control in the existing building of the library has also been approved by the council for $17,000.00.
SDLA Legislative Platform: Chapman attended the SDLA Board meeting in Chamberlain. Three issues were targeted for the 2006 Legislative session and approved. FTE authority for adding two positions in the SDLN. Costs paid by membership fees. The current newspaper database project was approved for $75,000.00 for newspapers in Sioux Falls, Aberdeen, Watertown and Rapid City.
Finance Budget 2006: A narrative of the budget was discussed. Acoustic testing was completed on June 24.
Policy
Loan Periods: Abrahamson, moved Kroeger seconded to approve the updated Loan Periods and Fines and Fees policy.
Outreach Services Policy: Abrahamson moved, Loos seconded to approve the updated Outreach Services policy.
Overdue notices: The change is due to software. Abrahamson moved, Kroeger seconded to approve the updated Overdue Notices policy.
Liaisons
City Council Liaison: New council members were appointed. Committee appointments will be selected in the future.
County Liaison: Chapman has contacted the County but no response has been received.
Friends: Keith Storm is the newly elected president. The Friends Executive Committee is meeting over the summer to review bylaws and goals of the Friends Group.
Foundation: The annual retreat meeting is July 19. The Foundation will set goals based on the Library Strategic Plan meeting.
	Other Business Strategic Plan Annual Update: The Board Strategic Planning Review meeting is scheduled for 6:00 – 8:00 p.m. in the Helen Hoyt Meeting Room. The Rapid City Public Library management team will be in attendance.
	Upcoming Meetings Council Budget Work Session Monday, July 25, 5:15 – 8:15 p.m.
	Agenda Monday, August 1, 11:30 – 12:00
	Policy Monday, August 1, 12:00 – 1:00
	Festival of Books September 23 – 25, Deadwood
	Board members recessed at 5:50 p.m. and attended the Board Strategic Planning Review meeting from 6:00 – 8:15 p.m. The meeting adjourned at 8:15 p.m.