610 Quincy St. Rapid City, SD 57701

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July 13, 2005

To:       SDLA Board

From:  G. Chapman, Library Issues Committee Chair

Re:      Board Adoption for Draft 2006 Legislative Platform

 

The following items are recommended for Board adoption pending review of FAQs and discussion. These are items were determined by membership input during the Legislative Platform Meetings held in Sioux Falls and Rapid City.  The minutes from those meetings are noted below.

 

2006 Draft Platform Issues

§    Funding and FTE: 2 FTE School Media Curriculum Specialist $80,000

§    FTE: SDLN Staff: 2 FTE Authority for additional staffing

§    Funding: Statewide access databases of SD newspapers not included in the SD Newspaper Association Database – Sioux Falls, Aberdeen, Watertown and Rapid City. $70,000 - $100,000

 

Needs further discussion for potential legislation:

§         Funding for SDLN to allow library access to database

§         SDLN Membership

§         Library Districts

§         Government Documents Depository Law for all formats (inclusive with electronic) which documents are deposited and in what format

 

Committee Bylaw Revisions – Recommendation for SDLA Board Action

Included with this report is recommended changes for the Library Issues Committee Bylaws. I am uncertain of the status of Bylaws’ updates but wanted to include as one of the ending tasks as Committee Chair. The updates are reflected of the proceeding years’ changes in SDLA’s legislative process.

 

 

Please also mark your calendars for the following events:

§    SDLA Legislative Day in Pierre, Wednesday, January 18, 2006

§    Capital for a Day Schedule – Advocates attending (actual day TBA D.

      Liegl) July – Canistota, August- Eureka, September-Platte

 

Upcoming activities of the Library Issues Committee

§         Communications with Key Contacts

§         Notification for advocate attendance at Capital for a Day sessions Development of relationship with Governor and Governor’s Cabinet

§         Continued development of Communication Tree including email template and input from Focus Groups (perhaps from Marketing Focus Groups)

§         Seek sponsorship of proposed legislative bills

§         Advocate for State Library Budget in the Dept. of Ed. budgeting process and Governor’s Budget

§         Further development of FAQ’s for distribution in SDLA Conference Packets

§         Develop and implement Advocacy Training provided by the SDLA Lobbyist. Either previous to or during the SDLA Conference

§         Prepare annual and conference proceedings reports

§         Appointment of Committee Chair and Members

 

 

Agenda SDLA 2006 Legislative Platform Membership Input Meeting

Wednesday, June 15, 2005

Rapid City

 

2005 Legislative Report- SDLA Lobbyist Denny Duncan

3rd Session

Tantalizing close – failed on roll call vote

Showing progress – laying a road map heard in Senate Education but then achieved an amendment to be heard in Appropriations Committee

Knowing where our yes votes to firm up. No votes to provide more attention and work.

Use of key contacts focused on those people we need to change their mind

Persistence in the legislative arena bears fruit and not in fits and starts

Key off this success to expand our legislative efforts

Improvement upon Lobbyist and State Librarian communications

 

SDLA Board Report- Deb Hagemeier

Participation appreciated

Feedback from the Membership for July 15 Board meeting

Communication during the session – exciting but confusing

SDLA and State Library Booth at Festival of the Book in Deadwood – need volunteer staffing

SDLA at State Fair

Advocacy is important for us all to do

 

State Library Report- Dorothy Liegl

Exciting and nerve racking

§         Follow up from the session – more attention from Dept. of Ed. and Dept. Sec. about school librarians

Two listening forums for school library media personnel on East and West side

§         Funding to ESA – they would hire a certified school librarian to help districts - what if contractors attached to a regional educational (TIE as an example)  posed by Dept. Sec.

·         School Librarians want someone to represent the state rather than I’m here to help you

·         Toe in the door – contract route to raise the awareness and prove the need (similar to teacher consultation along with a certified librarian/library specialist)

·         Raised the level of awareness in committees, need to get out of committee for further awareness

State Library Budget discussion begins at meeting

 

Legislative Effort

Phase 1         Primary Focus: Key Contacts, challenge to get people enthusiastic until results are seen

                        Participation and Identify others that will assist

Expand to include Governor and Cabinet Members (personal relationships that

can work upon development

Focus upon the Governor – either build or work upon existing

relationships with the Governor, Contacts – take advantage of what the Governor is doing – Capitol Day’s around the state (don’t have to be from the town to attend-dates and notification by LI Committee)

Outcome from the Website discussion – reappointed Eric Abrahamson to Board

Phase 2         Core Library Advocates – Spokespersons for all types of events including political processes. Raise level of issue knowledge and legislative advocacy skills. Training sessions held at meeting sites on issues and the process of legislative contacts-coordinated by lobbyist and Association legislative chair. Become more comfortable in roles to assume during the legislative process.

Lobbyist willing to put together the program and coordination.

 

SDLA Marketing Plan – People of Influence/Ambassadors – finding people in your Community. Public that is supportive are either unaware of issues or that we advocating for an issue will need direction to best focus their efforts.

Identify public members assigned to Library Advocates

Need strategic and timely contacts

 

                                    Review timetable – late summer and at SDLA

Conference for implementation of training

 

Email Template for regular contact with legislators by key contacts

§         SDLA Website – LI Committee and Lobbyist provide content for message information sent by advocates to legislators

§         Template for Contact information also stored on website

 

Focus Group – public’s perception of libraries, library services and the role of libraries in education of students. Cost to be considered – min. $4,000 - $5,000. Proof that public cares about issues. Marketing Focus Groups will be asking similar information and can share feedback. Lobbyist has provided questions about issues of organizations, evaluated their reports from input as Focus Groups progress and observation of Focus Groups.

 

Possibilities:

§         Collection Development and Sharing of Resources

  Reimbursement to Net Lenders

  State Library pays to Univ. of Minn. Courier and local delivery + databases

  Barriers in the ways of cooperation

§         Databases – Tutor.com Live Homework Help

Information - Learn a Test

§         Virtual Reference – 24/7

             DSU – Todd Quinn putting together a consortia (willing to dedicate a

specific amount of time 

§         Academic – Information Literacy Standards

§         Special – RCRH – cutting services – Marketing

§         2007 Session – Document Depository Law

Historical Digitization of Newspapers

 

Proposed Priority Legislation 2006

State Library Budget

School Media Consultants

Ask – then negotiate

Start work through Dept. of Ed. Office

SDLA initiate conversation and support in State Library Budget

Process

 

Digital Newspaper Database – Sex Appeal

  Identify people that use the service to talk with legislators

  Coalition building with Press, Cabinet Members, Lobbyists

  Newspaper Clipping Services

  State Library will continue access to the SD Newspaper Association

  Requested pricing for Sioux Falls and Aberdeen + Regional  –

Newsbank $50,000 - $80,000   (ongoing increase)

             State Librarian to sign off on standards for Rapid City Journal

             Lakota Times

             Statistical study of use for this type of database

             Remote access – from library or from home

 

SDLN

2 FTE Authority - temporary FTE has been approved by Board of Regents if in the State Library Budget Legislative Process - Metalib/SFX, Oracle

Consideration of a librarian position – would need to be calculated

into costs

Request SDLN Executive Board to provide background information of the pro’s and con’s to becoming an independent nonprofit

 Board of Regents going independent (has own computing system) BIT might take hold – worst

Case risk

            State Agencies refused to fund

            HR, Legal, CPA

How do we get gobbled up?

Going on it’s own?

 

 

 

 

Proposed Platform Topics: Education

State Library Budget

 

School Media Consultants

ESA Funding? Perhaps out of state funding moving to local

 

SD Digital Newspaper Project

SDLN

Library Districts

 

 

University of Sioux Falls

Monday, June 20, 2005

 

SDLA Board – D. Hagemeier

Note Library Issues Committee Work

Communications Tree

   Issues evolve – key people making contacts to stay updated

   Delegation

Advocacy Training

    Difference between year one and two – legislative attendance

    BS Catering

    Legislator’s relationships – will support Board’s effort

    Publicize our successes

    Federal level impact – ALA Councilor – part of the job description

    Convenience SD LRC Website

Marketing of Libraries – SDLA Campaign

           

 

State Library

State Librarian is proposing to the State Library Board

Funding for Current Newspaper Database for large populations obtaining   pricing $50,000 - $80,000 Is this SDLN or SDLA? Legislative support favorable with State Library Budget

Coalition

 

School Media Consultants 2 FTE (involvement in budgeting process as better success into Governor’s budget) State Library Budget 1st, Regent’s ESA 2nd

 

SDLN 2 FTE (funding from membership) – Dr. Melmer made a commitment in favor – borrowing of FTE – leverage

Why you want to be a member of SDLN

 

State Library Budget Process

 

Non profit status of SDLN

Where would the infrastructure to operate exist?

            Need HR support

          Office space

            Capital funding

Con

            FTE Status

            SDLN structure

Who is in charge? – Dept. of Ed, Board of Regents, Advisory Council Dept. of Ed. + Board of Regents

                        Dept. of Ed. outsourced to the Board of Regents

Structure Information in SDLA Brochure

 

Education Service Agencies – seven in SD, funding through contracts with federal funding behind them, Iowa has these services, set up for training and consulting. Tension between Educational Cooperatives and ESA. Educational Cooperatives provide services that smaller districts cannot do on their own. Five in SD. Cooperatives are grassroots and ESA provided by the State. ESA existing for two years.

 

Contract would most likely reside with ESA but something better than nothing. History – contract staff has become State Library staff

Influencing the location and service offered if contracted ESA. 

 

Vacancies at State Library – currently three. Risk of open positions during session. Deputy State Librarian doesn’t regard MLS. 

 

Budget process – late July/early August before the 15th with Dr. Melmer and staff – Dept. of Ed and State Library Budget. 

         

Needs further discussion for potential legislation:

Funding for SDLN to allow library access to database

SDLN Membership

Library Districts

Government Documents Depository Law for all formats (inclusive with electronic) which documents are deposited and in what format

 

 

Jan. 18 – Legislative Day