June 8, 2005

 

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by Monte Loos on June 8, 2005 at 5:15 p.m.  Present were:  Eric Abrahamson, Bobbi Christenson, Lynda Clark, Ron Kroeger, Monte Loos, James Olson, Terri Davis, Jennifer Irwin, Jeanie McCallister and Jennifer Read.
Absent: Greta Chapman

Open Forum for Staff and Public:  Nothing presented.

County Liaison Interview:  Sue Callahan was present for an interview for the County Liaison Pennington County position. Board members and staff introduced themselves. Recommendation will be forwarded to the County Commissioner. Staff will notify applicant of the outcome.

Executive Session:  Kroeger moved, Clark seconded to go into executive session.
Kroeger moved, Olson seconded to come out of executive session.
Abrahamson moved, Christenson seconded to forward County Liaison application to County Commissioner.


Minutes:  Olson moved, Abrahamson seconded the approval of the minutes of the May 11, 2005 meeting. Motion carried.

Budget Reports:  The Board reviewed the budget and bill reports.

City Budget:  Olson inquired about insurance expenses. They are one time purchases.
Christenson inquired about “other services”. Other services are any contractual agreement.

City Budget and Bills:  Kroeger moved, Clark seconded to approve city budget and bills for May. Motion carried.

County Budget and Bills:  Olson moved, Christenson seconded to approve the county budget and bills. Motion carried.

Auxiliary Funds: Budget and Bills:  Olson moved, Kroeger seconded to approve the budget and bills from Auxiliary Funds. Motion carried.

Administrative Reports:  Chapman updated, answered questions and informed the Board on the following:

                                                                                                                                                                                           
Statistics:  Rapid City Public Library had 12,000 items checked out the week of the Memorial holiday. The Summer Reading Program publicity may have been a factor.

 

Directors Report:  Kroeger stated that the funding for Rapid City Public Library’s new membrane roof will be available. The library’s roof has been identified as the most critical in the city.

 

1st Floor Public Space Acoustics:  Abrahamson moved, Kroeger seconded to approve additional acoustic testing, scheduled for June 24, in the main library stacks.

 

Work Week MOU:  Olson moved, Clark seconded for approval of the change in the payroll schedule and work week. Motion carried.

 

Coffee Shop RFP:  The coffee shop concession would be a service to library patrons. The Civic Center and the Rushmore Mall fees were researched. The Civic Center charges a percentage, which is determined from receipts. The Rushmore Mall charges a flat fee. Locations for the concession and the type of fee to be charged will be determined.
Olson moved to approve the MOU as is and request a proposal to define lease fee, services, hours of operation and length of lease. The lease should not exceed one year with an option to renew upon review.
Olson moved, Christenson seconded to approve a request for proposal for a coffee cart concession with location to be determined. Motion carried.

Kroeger moved, Abrahamson seconded to move the proposal forward. Motion carried.
A committee will be appointed to review proposals. The committee will include staff from the Rapid City Public Library and library board members.

 

SDLA 2006 Legislative Platform Meeting:  Rapid City Public Library hosted the first SDLA 2006 Legislative Platform meeting on June 15.

 

Digital Libraries Conference: Chapman attended the conference on cyber infrastructure for research and education, in Denver, June 7 – 11. It was an opportunity to view new ideas and enhancements that the library can provide.

 

Prioritization of Strategic Plan Goals:  Board members prioritized the 2006 Strategic Plan Goals to be discussed at the July 13 Strategic Review meeting. First priority is to provide internet access in reading and study areas. Second priority is to create quiet zones for reading and study.
Clark moved, Olson seconded to provide Ginny Nelson with the 2006 Strategic Plan Goals list and tally. Motion carried.

Policy Committee:  Board members discussed revising the interview questions for board applicants.

Abrahamson moved, Olson seconded to refer the interview questions to the Board Policy Committee for revision. Motion carried.

 

Finance
Budget 2006:  Davis met with City department heads to discuss priorities and the 2006 Strategic Plan. Rapid City Public Library’s budget projects are not on the 2006 agenda.  The library hopes to be on the 2007 agenda.

 

City Council Liaison:  Nothing presented.

 

Liaisons
Friends:  The Friends group had an Executive Committee meeting on June 16.

Foundation: The Foundation Author Dinner with Stephanie Kane on June 11 was cancelled. The Foundation is planning a strategic foundation retreat.


Other Business:  Nothing presented. 

Upcoming Meetings
Journey and Library Ribbon
Cutting for Flood Display                                          June 9, 4:30 Hors d’Oeuvres, 6:00                                                                                          p.m. Ribbon Cutting Journey                                                                                                  Museum

CANCELLED - Foundation Author Dinner                June 11, 3:00 p.m. Book Talk, 6:00                                                                                        p.m. Minervas

Library Board and Annual Strategic Review

and Board Goals                                                         July 13, 5:15 - 8:00 p.m. Hoyt                                                                                     Meeting Room

SDLA 2006 Legislative Platform                                June 15, 1:00 – 4:00 p.m. Rapid City                                                                                     Library

Agenda                                                                        June 27, 11:30  – 12:00 

Policy Committee                                                       June 27, 12:00 – 1:00  

 

 

Kroeger moved, Abrahamson seconded to adjourn the meeting. Motion carried. The meeting was adjourned at 6:45 pm.