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July 8, 2004 |
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The regular meeting of the Rapid
City Public Open Forum: Nothing presented. Introduction of Staff: Staff members present introduced themselves. Burr
welcomed staff to the meeting. Minutes: Budget Reports: The Board reviewed the
budget and bill reports. Chapman gave an update of the 2005 budget projection
and Group Health Insurance changes due to the estimates of what is owed to
the self insured fund. Remaining
funding may be used for the acoustical challenge in Meeting Room B pending
review of expenditures. §
The new line items established by the Finance Department were reviewed
and discussed. There is no change in
the budget total. Christenson moved, Kroeger
seconded the approval of the amended budget line items for 2005. Motion carried.
Christenson moved, Christenson moved, Kroeger moved,
Kroeger moved,
Announcements and Administrative
Reports: Chapman updated, answered
questions and informed the Board on the following: ·
Statistics: Increases continue; Technical Services has been keeping pace
with the increased budget and processing items; trends and use of material
may account for the differences in statistics. · Maintenance: Landscaping and
maintenance of the Library were addressed.
Gravel has replaced the wood chips in the front of the Library. · One Book One Community: This event
is being rescheduled for the possibility of a scheduled national author. Discussion
followed. Abrahamson requested a funding analysis of costs related to
outcomes. An update on the program funding and outcomes will be brought
forward before an author is selected. · Grant Review Process: Background
and updated information was provided to the Board regarding this evolving
resource. · National Library of Medicine
Grant: Chapman reported that the grant couples with the RCPL Action Plan and
will move the Library in a positive direction. The funding is designated for equipment. Abrahamson moved, Committee Reports: ·
Policy: Strategic Plan Public
Review Process: Strategic Plan public meeting will be held
on Wednesday, July 21, 5:30-6:30 p.m. All Board members are encouraged to attend. ·
Policy Recommendations: Displays and Programming: Christenson updated the Board on the
following recommendations: language to outline the Friends of the Library
agreement to self-insure artwork which will not exceed $10,000; a form to be
completed by the Friends of the Library and the artist to outline agreed upon
replacement cost; and a form for artists interested in displaying their
works. The procedure for jurying of art was discussed. Chapman stated that there
is a selection process which is based upon the display and programming policy
that supports library programming. The selection of art procedure was assigned
to the Board Policy Committee. In addition, the City’s Legal department will
be contacted to confirm the regulations for art in public buildings. The policy
recommendation is on hold pending forthcoming information. Overdue Materials and Fines
Forgiving: Christenson
updated the Board on the following recommendations: revision of the dollar
amount for collection purposes from $50 to $150; dismissal of fines and overdue
materials after three years; and add an additional email notice at 1 day
overdue and change the remaining print notice to a second email. The question
of the impact of accurate information and ability to recover materials’
records for three years or longer was discussed. It was determined accurate
records in the database was a priority compared to the probability of
recovering long overdue materials. Abrahamson moved, Liaisons: ·
Foundation: Do not meet June/July/August ·
Friends: Do not
meet June/July/August Other Business: Nothing presented. Christenson moved, Abrahamson seconded to adjourn
the meeting. Motion carried. The meeting was adjourned at 6:15 pm.
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