May 12, 2004

 

 

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by Roy Burr on May 12, 2004 at 5:20 p.m.  Present were: Eric Abrahamson (via phone), Monte Loos, Ron Kroeger, Greta Chapman, Terri Davis, Kim Baumberger and Amylee Blanks.  Absent: Sonia Castleberry, Lynda Clark and Bobbie Christenson.

Open Forum:  Nothing presented.

Introduction of Staff:  Staff members present introduced themselves.  Burr welcomed staff to the meeting.

Minutes:   Loos moved, Abrahamson seconded the approval of the minutes of the March 10, 2004 meeting (link unable to be viewed at prior meeting).  Motion carried.

Loos moved, Abrahamson seconded the approval of the minutes of the April 14, 2004 meeting.  Motion carried.

Budget Reports:  The Board reviewed the budget and bill reports. An update of the downed phone/voice mail system was provided.  The system has been replaced with new software.      

Kroeger moved, Loos seconded the payment of monthly budgetary bills for May.  Motion carried.

Announcements and Administrative Reports:

Chapman updated, answered questions and informed the Board on the following:

·   Statistics: Entry Count is positive due to the drive up window; volunteer outreach numbers are steady; Davis provided an explanation of the electronic access numbers.

·   Director’s Report: The 2005 SDLA Legislative Platform was addressed.  Chapman will send a reminder to the Board at a later date. 

o        Summer Reading Program: Friday June 4th, 10 am- 2pm is the Summer Reading     Kick-Off.  Chapman passed a sign-up sheet for Board Members to participate and assist staff with the event.  “Discover New Trails” will be the theme. 

Committee Reports:  

Board Policy:

·         Library Behavior Policy: Comments from law enforcement, school liaisons and the city attorney were taken into consideration for the Library Behavior Policy.  Chapman stated all patrons are welcome to the library unless there is a safety issue.   

      Loos moved, Kroeger seconded to approve the Library Behavior Policy.  Motion                      
      carried. 

·         Salaried Short Term Leave: This policy was implemented in the City of Rapid City in 2002 and there was no record of adoption by the Library Board.  

      Kroeger moved, Loos seconded to approve the Salaried Short Term Leave.  Motion           
      carried. 

Strategic Plan Update: Chapman, Abrahamson and Davis are drafting the Strategic Plan, from the survey results. A draft copy will be provided to the Board at their June meeting.

 

 

Liaisons:

·         County Meeting: minutes from the May 4th meeting were reviewed.  Chapman commented that the contract is in the fourth year and meeting the needs of county residents.  The contract expires Dec. 31, 2005.

·         Foundation: Abrahamson reported that the Foundation Dinner held in April met the goal of $4,500. Approximately 100 guests attended and enjoyed the author, Stephanie Kane. 

·         Friends: Chapman reported that the mural project had been tabled; staff continues to present library needs monthly.  In addition, the Friends have expressed an interest in participating in the Strategic Plan. 

·         State Library Board: Abrahamson provided updates to the Board.  The State Librarian, Suzanne Miller, resigned her position.  The State Library Board continues to be active. Abrahamson would like to see the RCPL Board attend the next meeting held in Rapid City. (date TBA) 

Other Business:  Nothing presented.

Kroeger moved, Loos seconded to adjourn the meeting.  Motion carried.  The   meeting was adjourned at 6:05 pm.