March 10, 2004

 

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by Bobbie Christenson on March 10, 2004 at 5:15 p.m.  Present were: Roy Burr (via phone), Eric Abrahamson (via phone), Bobbie Christenson, Lynda Clark, Monte Loos, Sonia Castleberry, Greta Chapman, Terri Davis, Kim Baumberger, Charles Canton and Chris Getz.  Absent: Ron Kroeger.

Open Forum:  Board members reviewed RCPL’s public service announcements provided by the Black Hills Advertising Federation grant.

Introduction of Staff:  Staff members present introduced themselves.  Burr welcomed staff to the meeting. 

Minutes:  Loos moved, Clark seconded the approval of the minutes of the February 11, 2004 meeting.  Motion carried.

AC/Air Handling Bid:  Rod Johnson discussed the Bidders’ Summary handout.  Johnson stated the City of Rapid City is currently putting contracts together and appropriate meetings will be scheduled.

Burr moved, Clark seconded approval of the bid by Action Mechanical for the RCPL Chiller Replacement Project. Motion carried.

Budget Reports:  Chapman responded to budgetary and bills questions.   

Abrahamson moved, Clark seconded the payment of monthly budgetary bills for March.  Motion carried.

Announcements and Administrative Reports:

Chapman updated, answered questions and informed the Board on the following:

·         Statistics;

·         Interior paint; need for other resources.

Committee Reports:  

Finance:  2005 Proposed Budget: Christenson provided updates on 2005 proposed budgets.  Chapman responded to questions on the budget draft. 

Board Committee Assignments: Burr appointed the following committees for 2004.  Finance Committee:  Abrahamson (Chair) and Loos; Policy Committee:  Christenson (Chair) and Clark.

Policy: Strategic Planning: Abrahamson commented on the amount of surveys received (approx. 900). Chapman stated that the 3.31.04 meeting will be the final meeting.  Best practices will be developed and a public forum will be brainstormed. Press release will follow.

Liaisons:

Foundation: April 17th will be the Foundation Fund Raiser Dinner.

Friends: Friends and Foundation are encouraged to develop their own plan as a result of the Strategic Planning.

Other Business: 

·         Chapman will be in Europe until 3.24.04.  Davis will be available.

Abrahamson moved, Burr seconded to adjourn the meeting.  Motion carried.  The   meeting was adjourned at 6:15 pm.