October 8,  2003

 

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by Chairman, Roy Burr on October 8, 2003 at 5:15 p.m.  Present were: Eric Abrahamson, Roy Burr, Bobbie Christenson,  Phyllis Dixon, Ron Kroeger, Terri Davis, Lorie Healey-Barnes, Roxann Silbaugh and Melanie Roziewski.  Absent: Lillie Brown.

Open Forum:  Nothing presented.

Introduction of Staff:  Staff members present introduced themselves.  Burr welcomed staff to the meeting.

Minutes: Dixon moved, Christenson seconded the approval of the minutes of the September 10, 2003 meeting.  Motion carried.

Budget Reports:  Davis responded to budgetary and bills questions.   

Dixon moved, Kroeger seconded the payment of monthly budgetary bills for October.  Motion carried.

Announcements and Administrative Reports:

Davis updated, answered questions and informed the Board on the following:

·       Statistics;

·      Goals – Historical Archives – RC 1972 Flood;  Homebound and Outreach Services; Project tracking; Study Rooms; and Black Hills Advertising Federation Marketing Grant. 

·         Facilities Contract;

Dixon moved, Kroeger seconded to accept the six month HVAC technical service contract with Johnson Controls from November 2003 to November 2004.  Motion carried.

·         Air Handling and AC Unit Updates.  (No action needed.)

Committee Reports:

Finance:  2004 Budget:  Burr reported on the Council’s adoption of the 2004 budget. Board members reviewed the revisions.

Policy:   Strategic Planning:  Abrahamson reported that the list of members for the initial advisory group is almost completed.  This committee will be comprised of 15-20 members from the community, library liaison groups and library staff.  The initial meeting is scheduled for October 28th.

Liaisons:

Foundation:  Abrahamson reported that the Foundation is planning to host the Annual Fundraising Dinner in April.  Planned Giving brochures were sent to potential donors.

Friends:  Board members discussed the Friends’ letter requesting proposals for the painting of a mural on the main floor of the Library.  The Board suggested that a process be developed before requesting proposals.  Among other things, the process should include public input, other options for the space and financing.   

Abrahamson moved, Christenson seconded to adjourn the meeting.  Motion carried.  The meeting was adjourned at 5:50 p.m.