November 12, 2003

 

 

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by Chairman, Roy Burr on November 12, 2003 at 5:15 p.m.  Present were: Eric Abrahamson (by phone), Roy Burr, Ron Kroeger, Greta Chapman, Terri Davis, Kim Baumberger, Angie Kuhnel, Aimee Hepler, Sharon Skarset and Lisha Sheldon.  Absent: Lillie Brown, Bobbie Christenson and Phyllis Dixon.

Open Forum:  Nothing presented.

Introduction of Staff:  Staff members present introduced themselves.  Burr welcomed staff to the meeting.

Public Library Helps Homebound: Hepler presented a movie and narration on RCPL Homebound Procedures for area homes and institutions.  Hepler responded to questions.

Resignation: Chapman announced that Lillie Brown had contacted her and verbally submitted her resignation from the Board of Trustees.  She also wanted the Board to know she has appreciated the experience.  

Minutes: Kroeger moved, Abrahamson seconded the approval of the minutes of the October 8, 2003 meeting.  Motion carried.

Budget Reports:  Chapman responded to budgetary and bills questions.   

Kroeger moved, Abrahamson seconded the payment of monthly budgetary bills for November.  Motion carried.

Announcements and Administrative Reports:

     Chapman updated, answered questions and informed the Board on the following:

·       Statistics;

·       Department Goals; Training Calendar and Organizational Tour Contacts; 

·         Library Closing Calendar;

Kroeger moved, Abrahamson seconded to make the Library Closing Calendar coincide with the City Closing Calendar 2003 on Christmas Eve and New Years Eve.  Motion carried.

·         Chapman presented a sign up sheet for story time the week of November 17th-23rd.  Board and Council members were encouraged to participate during designated times.

Committee Reports:

Policies and Fine Proposal: Board members discussed and asked questions regarding the proposed recommendations.

Kroeger moved, Abrahamson seconded to approve the following policies:  Library Behavior Policy; Library Card Registration Policy and Fine Forgiveness in December.  Motion Carried.

Board Vacancies: Burr reported on the upcoming Board vacancies.

Policy:   Strategic Planning:  Abrahamson and Chapman reported on the October 28th  meeting.  The topic of discussion for the next meeting will be the strategy of survey distribution and methods of gathering information.   

Finance:  2004 Budget:  Chapman provided an update on the Auxiliary Fund and County Budget.

Kroeger moved, Abrahamson seconded the adoption of the revised and final 2004 City Budget.  Motion carried.

Liaisons:

Foundation:  Minutes provided for review.

Friends:  Mural Update: Chapman provided an update to the mural project.     

Kroeger moved, Abrahamson seconded to adjourn the meeting.  Motion carried.  The meeting was adjourned at 6:15 p.m.