January 8, 2003

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by Chairman, Roy Burr on January 8, 2003 at 5:15 p.m. Present were Lillie Brown, Roy Burr, Frank Etter, Ron Kroeger, Greta Chapman, Jason Green, and Melanie Roziewski.

Open Forum: Nothing presented.

Burr announced that Etter submitted his resignation, effective at the end of the month.

Minutes: Etter moved, Brown seconded the approval of the minutes of the December 11, 2002 meeting. Motion carried.

Budget Reports: Brown moved, Etter seconded the payment of monthly budgetary bills for December. Motion carried

Announcements and Administrative Reports:

Chapman updated, answered questions and informed the Board on the following:

· Statistics; Use of Rapid Ride;

· South Dakota Library Association – Legislative day and hiring of lobbyists.

Committee Reports:

Library Building Expansion: Chapman reported on the status of change orders, the meeting room acoustics, tile and carpet installation and other building needs.

Policy/Personnel Committee: Kroeger moved, Brown seconded to adopt the

recommended policies. Motion carried.

Recommended policies: Displays and Programming Policy, RCPL Meeting Room andStudy Room Policy, Volunteer Program Policy, Spanish Language Collections – Pilot Project and City of RC Accountability for Short-Term Absences for FLSA Exempt Employees.

Liaisons:

Foundation: Brown reported that the Foundation is planning a joint meeting between the Foundation Board and the Library Board of Trustees. The meeting is scheduled for February 11th at 4:30 p.m.

Friends of the Library: Chairman Burr will attend the Friends of the Library meeting on Thursday, January 9th.

Executive Session: Etter moved, Brown seconded to go into executive session.

Motion carried. The Board went into executive session at 5:45 p.m.

The Board came out of executive session at 6:15 p.m.

Etter moved, Brown seconded to adjourn the meeting.

The meeting was adjourned at 6:15 p.m.