August 13,  2003

The regular meeting of the Rapid City Public Library Board of Trustees was called to order by Chairman, Roy Burr on August 13, 2003 at 5:15 p.m.  Present were:  Eric Abrahamson, Roy Burr, Bobbie Christenson,  Phyllis Dixon, Ron Kroeger, Greta Chapman, Terri Davis, Jeanie McCallister, Sharon Skarset and Melanie Roziewski.  Absent: Lillie Brown.

Open Forum: Nothing presented.

Introduction of Staff:  Staff members present introduced themselves.  Burr welcomed staff to the meeting.

Staff Presentations: One Book One Community: Jennifer Irwin, Jeanie McCallister and Susan Hotalling answered questions and presented information and publications concerning the community wide project that will take place in September. The Library Foundation and Friends of the Library are co-sponsoring books for the project.

Virtual Library Tour: Aimee Hepler demonstrated the virtual tour. Staff designed and produced the Powerpoint presentation which will be transferred to the Library’s web site.

Minutes:  Abrahamson moved, Dixon seconded the approval of the minutes of the July 9, 2003.  Motion carried.

Budget Reports:  Chapman responded to budgetary and bills questions.   

Dixon moved,  Kroeger seconded the payment of monthly budgetary bills for August.  Motion carried.

Announcements and Administrative Reports:

Chapman updated, answered questions and informed the Board on the following:

· Statistics;

· Management Team reorganization; Ex Libris Timeline; and Collection Management Report.

Committee Reports:

Finance:  2004 Budget:  Burr reported on the Budget Hearing with the Council.

Kroeger moved, Christenson seconded to approve the revised draft of the 2004 budget. Motion carried.

Policy:   Strategic Planning:  Abrahamson distributed a Strategic Plan Calendar for 2003 – 2004. Board members reviewed names of potential committee members. The Policy Committee will make the final selection, gather data and report at the next monthly meeting.

Policy Recommendations: Board members discussed and asked questions regarding the proposed recommendations.

Christenson moved, Kroeger seconded to approve the following policies: Information Resources and Management, Interlibrary Loan, Loan Periods and Fines, Homebound and Outreach Services and Children & Youth Internet Services. Motion Carried.

Director’s Evaluation: The Board went into executive session at 6:15 p.m.

The Board came out of executive session and the meeting was adjourned by consensus at 6:35 p.m.